Event Producer

IMCS Group; Baldwin Park (CA); Híbrido; USD 85.000 - 125.000; Jornada completa

Descripción de la vacante

IMCS Group in Baldwin Park, CA seeks an experienced Event Producer to plan and execute high-impact events aligned with the organization’s mission and culture. You will lead cross-functional teams, manage budgets, and partner with internal and external stakeholders to deliver exceptional experiences, building a center of excellence for consistent event quality.

You will travel as needed and report to the Executive Director, driving strategic initiatives and ensuring client satisfaction through

Formación

• Bachelor-level degree or higher in Communications, PR, Travel & Tourism, Hospitality or related field.
• Experience in public relations, public speaking, event planning or hospitality is required.
• Proven ability to manage multiple projects, budgets, and timelines with precision.

Responsabilidades

• Create, develop, and deliver exceptional experiences to engage audiences and expand the organization’s reach through events.
• Oversee project initiation, budgeting, execution, closure, and strategic planning for future initiatives.
• Manage relationships with vendors, venues, contractors, and external partners.
• Collaborate with stakeholders to define marketing material requirements and ensure brand consistency across events.
• Assess and continually improve the event experience.
• Willingness to travel and work evenings, holidays, or weekends as needed.

Conocimientos

Presentation skills

Event management

Time management

Interpersonal communication

Project management

Negotiation

Independence

Composure under pressure

Team collaboration

Relationship cultivation

Research & innovation

Educación

Bachelor's degree in Communications/Public Relations/Travel & Tourism/Hospitality

Event Planning & Management degree preferred

3-5 years in PR, public speaking, event planning or related field

Herramientas

Microsoft Office

Microsoft Teams

Adobe Acrobat

Zoom

Webex

Docusign

SharePoint

Smartsheet

Monday.com

Panorama & virtual tour software

Descripción del empleo

Duration: 12 Months

Job Description:

• The Event Producer is responsible for planning and executing events and ensuring alignment with client`s mission, vision, values, and culture.
• Given the varying scale and scope of these initiatives, the role requires exceptional organizational skills, attention to detail, and a commitment to excellence.
• Reporting to the Executive Director, the Event Producer will deliver high-quality, innovative events that support the organization's strategic goals.
• This role centers on developing, managing, and advising while working closely with internal and external stakeholders to build excitement and deliver an exceptional experience for participants.
• Additionally, they will work to build a center of excellence that ensures consistent experience, while overseeing and managing expenditures and costs for these initiatives.
• This individual must consistently provide exceptional client service and demonstrate outstanding communication skills.
• They will need to collaborate effectively with managers, directors, and executive leadership while occasionally traveling to ensure their success and stay informed on emerging industry trends.

Essential Functions:

• 35 % Create, develop, and deliver exceptional experiences that enhance audience engagement and distinguish client, with the goal of expanding its national reach through events
• 30 % Accountable for overseeing project initiation, execution, closure, budgeting and strategic planning for future initiatives.
• 10 % Oversee relationships with external organizations, vendors, contractors, venues, and consultants.
• 10 % Collaborate with stakeholders to define marketing material requirements, execute experiential activations, and ensure brand consistency across the events portfolio.
• 10 % Assess and continually improve the event experience.
• 5 % Performs other related duties as assigned or requested.
• Bachelor`s Degree in Communications, Public Relations, Travel and Tourism, Hospitality or related field.
• Experience may substitute for minimum education requirements.
• 3-5 years in public relations, public speaking, event planning, hospitality, tour planning or similar field.

Preferred Education:

• Event Planning and Management, Marketing, Communications, or Hospitality degree preferred

Preferred Experience:

• Conferences, Events, Meetings and Hospitality, Protocol, Diplomacy and Etiquette, Stakeholder and Audience Engagement, Live and Virtual Events

Skills/Abilities:

• Proven presentation skills training and coaching for spokespersons
• Proven event and meeting management skills
• Excellent time management and organizational skills, ability to multi-task
• Excellent interpersonal, written and verbal communication skills
• Demonstrated project management expertise
• Outstanding negotiation abilities
• Ability to work independently with minimal supervision
• Ability to stay composed under pressure
• Ability to anticipate risks and adopt a solution-focused approach
• Ability to work effectively and efficiently in a team environment
• Diplomacy: ability to effectively cultivate and maintain relationships
• Foster and promote a positive image of COH
• Demonstrate a commitment and enthusiasm for research and innovation

Software:

• Proficient user of Microsoft Office Suite | Microsoft Teams |Adobe Acrobat | Zoom | Webex | Docusign | SharePoint | Smartsheet I Monday.com I Panorama and virtual tour software/platforms

Machines/Equipment:

• Pressure due to last minute event request or deadlines
• Pressure due to managing multiple tasks and projects simultaneously
• Willingness to travel
• Must be adaptable with work and travel schedule and be available to travel for work during evenings/holidays/weekends, as needed
• Hybrid/flex-go work environment

Physical Demands:

• Position requires significant amount of walking, standing and lifting
• Perform desk-based computer tasks
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds