Event Producer

ROSTR, Inc.; Los Angeles (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

RASA is seeking an Event Producer to lead end-to-end production for live events in and around Los Angeles. This in-person role reports to the VP of Operations & Partnerships and requires domestic travel.

You will manage client relations, budgets, vendors, and onsite teams to deliver high-quality experiences from kickoff to closeout. You will collaborate with Creative, Finance, and production teams to ensure feasibility, schedule adherence, and creative alignment while maintaining strict

Qualifications

• Minimum 5 years in event production, experiential marketing, or live entertainment.
• Ability to independently lead corporate events and multi-project programs.
• Strong budgeting, financial tracking, vendor sourcing, and contract management.
• Experience direct client communication with senior stakeholders.

Responsibilities

• Lead planning, timing, staffing, and run-of-show documents for multiple events.
• Communicate timelines, scope, and decisions with clients and internal teams.
• Develop budgets, source vendors, negotiate scopes, and track costs.
• Collaborate on creative feasibility, logistics, and installations with partners.
• Oversee venue coordination, permits, insurance, and onsite execution.
• Lead post-event debriefs, reports, and closeout activities.

Skills

Project management

Budgeting

Client communication

Vendor management

Team leadership

Organizational skills

Tools

Google Workspace

Microsoft Excel

Project management software

Job description

About RASA

RASA is the experiential technology platform built to launch and scale live events. We create immersive music festivals, exclusive social gatherings, and premium brand experiences that bring people together in the real world. From Pier Play on the Santa Monica Pier and Thrill City at Six Flags Magic Mountain to the Eiffel Tower, we unlock iconic spaces and turn them into cultural destinations, all powered by our own in-house software. To date, we've held 200+ events across 12 cities and built a community of 113,000+ people.

We're hiring an Event Producer to lead projects across RASA Creates, our original event properties, and RASA Atelier, our creative production agency. Projects include corporate experiences, brand activations, product launches, private events, live entertainment, and select festival productions.

This is a full-time, in-person position based in Los Angeles, reporting to the VP of Operations & Partnerships, with domestic and occasional international travel required.

Working with the Creative Director, Finance Lead, and production team, you'll serve as the day-to-day lead for assigned events from kickoff through closeout, delivering against approved scope, budget, timeline, and creative vision.

You'll thrive here if you: take ownership, stay organized across multiple projects, communicate proactively, and anticipate problems before they elevate. You balance creative ambition with financial discipline and are equally comfortable leading client calls, managing vendors, and directing onsite teams. You're willing to step outside traditional job responsibilities and jump in wherever needed to support the team and successful event execution.

Responsibilities

1. Project Planning & Team Leadership

• Translate client objectives and approved creative concepts into actionable production plans.
• Build and maintain timelines, production schedules, project trackers, staffing plans, checklists, and run-of-show documents.
• Lead internal production meetings and client status calls, documenting decisions, action items, deadlines, and dependencies.
• Direct Event Coordinators, Production Assistants, freelancers, and onsite staff, providing clear assignments, training, and accountability.
• Align Creative, Operations, Finance, Marketing, and Partnerships across multiple concurrent projects.
• Keep leadership informed of progress, budget status, outstanding decisions, and risks, and maintain organized project documentation.
• Contribute to the development and improvement of internal production systems, templates, workflows, and standard operating procedures.

2. Client Management & Scope Control

• Serve as the primary day-to-day client contact, leading planning calls, site visits, and production updates.
• Communicate timelines, requirements, deliverables, and decisions while managing expectations around budget, scope, and feasibility.
• Translate client feedback into clear direction for internal teams and vendors.
• Secure internal review and approval before committing to out-of-scope requests or changes.
• Maintain strong client and partner relationships while protecting RASA's operational and financial interests.

3. Budget & Vendor Management

• Develop and maintain event budgets with the VP of Operations & Partnerships and Finance Lead, track projected and actual costs, and ensure projects meet established profitability targets.
• Source vendors, obtain competitive proposals, negotiate pricing and scopes, and maximize production value without compromising quality or guest experience.
• Develop comprehensive vendor scopes of work with clear expectations, deliverables, and deadlines.
• Manage vendor contracts, deliverables, specifications, and deadlines, securing internal approval before commitments or scope changes.
• Track estimates, deposits, invoices, purchase orders, payment schedules, and outstanding commitments with Finance.
• Flag potential overruns early and hold vendors accountable to contracted scopes and production standards.

4. Creative Production & Experience Delivery

• Partner with the Creative Director and creative team on event layouts, guest journeys, branded environments, scenic elements, and experiential installations.
• Provide production input on creative feasibility, logistics, timing, and budget.
• Coordinate designers, fabricators, rental suppliers, and creative partners, managing fabrication schedules, specifications, approvals, and installation requirements.
• Oversee signage, artwork, branding, furniture, décor, lighting, and experiential elements from development through onsite installation.
• Ensure the final event experience reflects the approved creative vision and RASA's quality standards.

5. Venue, Logistics & Onsite Execution

• Serve as the primary production liaison with venues for assigned events.
• Lead venue research, walkthroughs, and production coordination, communicating venue rules, access procedures, restrictions, and logistical requirements.
• Coordinate floor plans, infrastructure, guest circulation, transportation, parking, loading, deliveries, and equipment access.
• Identify and coordinate required permits, licenses, insurance certificates, and compliance documentation with internal teams, venues, and appropriate agencies.
• Work with venues and qualified specialists on fire safety, accessibility, emergency access, and applicable regulatory requirements.
• Lead load-in, installation, rehearsals, live operations, strike, equipment returns, and venue restoration.
• Develop and manage detailed onsite production schedules, vendor call times, staffing assignments, and run-of-show documents.
• Coordinate technical production, creative fabrication, rentals, catering and bars, talent, staffing, security, guest services, registration, ticketing, credentialing, and content capture.
• Brief onsite teams, confirm readiness before guest arrival, and manage event flow, entertainment cues, vendor performance, and production timing.
• Resolve real-time issues and escape significant safety, budget, client, or operational concerns to leadership.

6. Post-Event Evaluation & Closeout

• Lead internal and vendor debriefs and prepare reports covering results, challenges, client feedback, and recommendations.
• Complete final invoices, outstanding payments, expense reconciliations, and budget closeout with Finance.
• Organize and archive production records, vendor files, and project materials.
• Support client follow-up and ongoing relationship development.
• Translate lessons learned into improved production practices, vendor performance, and guest experiences.

Experience

Required

• At least 5 years of professional experience in event production, experiential marketing, live entertainment, or related fields.
• Demonstrated ability to independently lead corporate events, branded experiences, private events, live entertainment, or large-scale productions, including multiple concurrent projects.
• Strong event budgeting, financial tracking, vendor sourcing, negotiation, and contract management experience.
• Experience managing clients and communicating directly with senior stakeholders.
• Strong knowledge of event logistics, venue operations, production schedules, staffing plans, run-of-show documents, and onsite execution.
• Working knowledge of technical production, rentals, fabrication, and creative installations.
• Ability to read event floor plans, production layouts, and basic technical drawings.
• Proficiency in Google Workspace, Microsoft Excel, and project management platforms.
• Clear written and verbal communication, strong organizational abilities, attention to detail, financial accountability, and calm, decisive problem-solving under pressure.

Preferred

• Experience at an experiential agency, production company, or live entertainment organization.
• Experience producing events for luxury, lifestyle, technology, entertainment, or consumer brands.
• Experience supporting large-scale festivals, public events, or multi-day productions.
• Familiarity with permitting, insurance requirements, and venue compliance.
• Established relationships with production vendors, fabricators, rental companies, and entertainment suppliers.
• Experience managing freelance production teams and working with experiential design and fabrication workflows.

Work expectations: Regular in-person work in Los Angeles; domestic and occasional international travel; evenings, weekends, holidays, and extended production hours. This is a hands-on role requiring extended onsite periods during installation, execution, and breakdown in indoor, outdoor, elevated-noise, and physically demanding production environments. Flexibility and professional communication with clients, venues, vendors, talent, and internal teams are essential.