Event Planning Intern – Hospitality & Nonprofit

Pacific Hospitality Group; Irvine (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

The Napa Institute is seeking a highly organized Summer Intern to join the Events team in Irvine, CA. This role supports conference preparation, guest experience, and on-site operations for our faith-based nonprofit events.

You will assist with scheduling, attendee communications, vendor coordination, and logistics under the Events Manager, gaining hands-on experience in hospitality, event planning, and nonprofit operations in a collaborative, fast-paced environment.

Qualifications

• Interest in event planning, hospitality, nonprofit management, ministry, communications, or related fields.
• Strong organizational skills and attention to detail.
• Positive attitude and willingness to learn in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to multitask and priorities effectively.

Responsibilities

• Assist with planning and preparation for Napa Institute Summer Conference and additional events.
• Support event logistics including registration materials, guest lists, seating charts, welcome packets, signage, and attendee communications.
• Help coordinate schedules, speaker logistics, transportation details, and hospitality arrangements.
• Assist with event setup, breakdown, and onsite execution during conferences and special events.
• Administrative Support: Provide administrative assistance to the Events Manager and Napa Institute team.
• Maintain organized event documents, spreadsheets, and tracking systems.
• Assist with data entry, RSVP management, and attendee follow-up communications.
• Support vendor coordination and inventory management for event materials.
• Guest Experience & Hospitality: Help create a welcoming and professional experience for attendees, speakers, clergy, and guests.
• Assist with registration check-in and guest services during events.
• Support communication efforts to ensure attendees receive timely and accurate information.
• Team Collaboration: Work collaboratively with Napa Institute staff, volunteers, interns, and external partners.

Skills

Event planning

Hospitality

Nonprofit management

Ministry

Communications

Education

Current college student

Tools

Microsoft Office

Job description

The Napa Institute is seeking a highly organized Summer Intern to join the Events team in Irvine, CA. This role supports conference preparation, guest experience, and on-site operations for our faith-based nonprofit events.

You will assist with scheduling, attendee communications, vendor coordination, and logistics under the Events Manager, gaining hands-on experience in hospitality, event planning, and nonprofit operations in a collaborative, fast-paced environment.