Events Planning Intern — Hospitality Operations

Gracious Hospitality Management; New York (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Structured compensation

Medical, Dental, Vision benefits

FSA/HSA

Referral Bonus Program

Employee Recognition Awards

Paid Time Off

Job summary

Gracious Hospitality Management in New York is seeking an Events Intern to support the Group Dining Sales & Events team with planning, operations, invoicing, and reporting. The Intern will serve as a liaison between the Event team, clients, and vendors, helping ensure project deadlines are met.

You will assist with meetings, data entry, calendars, and documentation; must be proficient with Word, Excel, and PowerPoint, plus Google Docs, Sheets, and Slides, and you must be fluent in English, with

Qualifications

• Extensive experience in creating documents and spreadsheets using software such as Microsoft Word, Excel, and Powerpoint and Google Docs, Sheets, and Slides.
• Effective communicator of information in writing and visually.
• Strong quantitative and analytical skills.
• Exceptional interpersonal skills with the ability to manage internal and external correspondence.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Knowledge of GHM brand, culture, and product.
• Available to work weekends, nights, and holidays as the business dictates.
• Fluent in written and spoken English.

Responsibilities

• Reports to the Director of Events and Events Manager.
• Assists with events planning, administration, operations, financial analysis, and market research.
• Liaises with clients on event details.
• Communicates event details to Operations and Culinary teams and supports in set up, execution, and client follow up and event close out.
• Attends meetings and takes minutes.
• Types, formats, and edits reports, documents, and presentations. Print all menus, place cards, cocktail cards and other materials as necessary for all events.
• Enters data, maintains databases, and keeps records.
• Schedules appointments, maintains event calendars, sends reminders, and performs other administrative organizational tasks.

Skills

Microsoft Word

Excel

Powerpoint

Google Docs

Sheets

Slides

Communication

Quantitative & Analytical

Interpersonal Skills

Typing & Note-taking

Job description

Gracious Hospitality Management in New York is seeking an Events Intern to support the Group Dining Sales & Events team with planning, operations, invoicing, and reporting. The Intern will serve as a liaison between the Event team, clients, and vendors, helping ensure project deadlines are met.

You will assist with meetings, data entry, calendars, and documentation; must be proficient with Word, Excel, and PowerPoint, plus Google Docs, Sheets, and Slides, and you must be fluent in English, with