Event Planner at Euro Staffs

Euro Staffs; San Jose (CA); On-site; USD 85,962,000 - 95,881,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Flexible schedule

Parental leave

Relocation assistance

Job summary

Euro Staffs in San Jose, CA is seeking an experienced Event Planner to lead planning, coordination, and execution of diverse hospitality events. You will collaborate with clients, manage timelines, venues, catering, and vendors to deliver memorable experiences that align with brand standards.

The role emphasizes strong budgeting, negotiation, and team leadership, plus a passion for delivering exceptional guest experiences. In-person work with flexible scheduling is offered.

Qualifications

• Experience in event planning within hospitality with a strong portfolio of successful events.
• Excellent negotiation skills and the ability to upsell services confidently while maintaining positive vendor relationships.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with familiarity with event management software and CRM systems.
• Strong project management skills with the ability to handle multiple events simultaneously under tight deadlines.
• Exceptional communication skills for client interactions, team leadership, and vendor negotiations.

Responsibilities

• Collaborate with clients to understand vision, needs, and budget for each event.
• Develop comprehensive event plans including timelines, layouts, vendors, and logistics.
• Negotiate contracts with venues, caterers, and others to secure optimal terms.
• Manage event budgets, track expenses, and identify upsell opportunities.
• Coordinate all aspects of event setup and execution using event management tools.

Skills

Negotiation

Budgeting

Event planning

Team leadership

Vendor relations

Tools

Microsoft Office

CRM systems

Event management software

Job description

Overview

Are you passionate about creating memorable experiences and bringing people together through exceptional events? We are seeking a dynamic and detail-oriented Event Planner to lead the planning, coordination, and execution of diverse events that leave lasting impressions. This role offers an exciting opportunity to showcase your organizational prowess, negotiation skills, and creativity while working in a vibrant hospitality-focused environment. As an Event Planner, you will be the driving force behind seamless event operations, ensuring every detail aligns with client expectations and brand standards. Join us to craft extraordinary occasions that inspire, entertain, and connect communities!

Duties

• Collaborate with clients to understand their vision, needs, and budget constraints for each event.
• Develop comprehensive event plans, including timelines, layouts, vendor selections, and logistics management.
• Negotiate contracts with venues, caterers, entertainment providers, and other vendors to secure optimal terms and services.
• Manage event budgets meticulously, tracking expenses and identifying opportunities for upselling additional services or enhancements.
• Coordinate all aspects of event setup and execution using advanced event management software and CRM systems to streamline communication and documentation.
• Oversee catering arrangements, banquet setups, guest services, and technical requirements to ensure a flawless experience.
• Lead a team of staff or vendors during events, providing clear direction and ensuring excellent customer service standards are maintained.
• Implement effective marketing strategies for events through various channels to maximize attendance and engagement.
• Conduct post-event evaluations to gather feedback, analyze successes, identify areas for improvement, and report on key metrics.
• Uphold high standards of hospitality industry best practices by managing guest relations and ensuring exceptional hospitality experiences.

Qualifications

• Proven experience in event planning within the hospitality or related industries with a strong portfolio of successful events.
• Excellent negotiation skills with the ability to upsell services confidently while maintaining positive vendor relationships.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with familiarity with event management software and CRM systems.
• Strong project management skills with the ability to handle multiple events simultaneously under tight deadlines.
• Exceptional communication skills for client interactions, team leadership, and vendor negotiations.
• Solid understanding of budgeting processes, contract management, catering operations, and banquet services.
• Experience in marketing events effectively across digital platforms to boost visibility and attendance.
• Demonstrated organizational skills with attention to detail from initial planning stages through post-event follow-up.
• Hospitality industry experience is highly preferred; knowledge of guest services and event logistics is essential.
• Ability to lead teams efficiently while fostering a collaborative environment focused on delivering outstanding events.

Join us as an Event Planner where your expertise will transform ideas into extraordinary experiences! We are committed to supporting your professional growth by providing a vibrant work environment filled with opportunities to innovate in the world of event management.

Pay: $30.00 - $33.45 per hour

Benefits

• 401(k)
• Dental insurance
• Flexible schedule
• Parental leave
• Relocation assistance

Work Location: In person