Event Planner

swipejobs; Irving (TX); Hybrid; USD 89,544,000 - 99,187,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Job summary

swipejobs is seeking a mid-level Senior Conference Planner to support executive-level events, including conferences, summits, and leadership dinners. You will manage logistics, F&B coordination, vendors, event tech, onsite operations, and budgets while partnering with internal teams and external stakeholders.

A bachelor's degree in events, marketing, or related field is preferred but not required. This is a hybrid role with travel and tight deadlines for multi-event programs.

Qualifications

• 4-6 years of event or conference planning experience.
• Experience planning executive-level events, client events, conferences, or leadership meetings.
• Basic accounting and financial management experience.
• Experience with budgets, forecasting, invoices, and reconciliation.
• Knowledge of hotel, travel, and meeting-planning operations.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Strong project management and organizational skills.
• Ability to manage multiple events and priorities in a fast-paced environment.
• Excellent customer service mindset and professional executive presence.
• Bachelor's degree in events, marketing, or related field preferred.

Responsibilities

• Lead planning and delivery of executive summits, conferences, and leadership dinners.
• Oversee logistics, registration, attendee communications, and onsite execution.
• Collaborate with internal teams and stakeholders to ensure seamless delivery.
• Plan onsite attendee journey, branding, signage, and presentation.
• Coordinate hotels, venues, suppliers, and partners.
• Coordinate AV needs with providers and develop floorplans.
• Manage invoices, purchase orders, and event payments.
• Maintain accurate event budgets and forecasts.
• Identify budget risks and deviations from plan.
• Post-event financial reconciliation and onsite leadership.

Skills

Event planning

Executive events

Vendor management

Budget management

Project coordination

Education

Bachelor's degree preferred

Tools

MS Office

Excel

PowerPoint

Job description

Senior Conference Planner

• Contract Dates: August 31, 2026 - December 18, 2026


• Schedule: Full-time, 5 days per week, 8 hours per day


• Hours: 36+ hours per week


• Work Arrangement: Hybrid


• Pay Rate: $31.69/hour


• Benefits: Health, dental, and vision insurance offered

About The Role

We are seeking a mid-level Senior Conference Planner to support the planning and execution of executive-level events, including conferences, summits, and leadership dinners. This role will manage event logistics, food and beverage coordination, vendors, event technology, onsite operations, and budgets while partnering closely with internal teams and external stakeholders.

A bachelor's degree with a focus in events, marketing, or a related field is preferred but not required.

Key Responsibilities

• Lead the planning and delivery of assigned executive summits, conferences, and leadership dinners.


• Oversee program logistics, registration, attendee communications, and onsite execution.


• Collaborate with internal event teams and cross-functional stakeholders to ensure seamless event delivery.


• Plan the onsite attendee journey, including event branding, signage, and overall event presentation.


• Coordinate with hotels, venues, suppliers, and event partners.


• Partner with audiovisual providers to communicate event requirements, develop floorplans, and coordinate AV setups.


• Manage invoices, purchase orders, and event-related payments.


• Maintain accurate and timely event budgets and forecasts.


• Identify and communicate budget risks, variances, and potential deviations from plan.


• Complete post-event financial reconciliation.


• Serve as the onsite lead for assigned events and resolve issues in real time.


• Coordinate food and beverage requirements and other venue-related services.


• Manage multiple concurrent events while meeting strict deadlines.


• Travel approximately 4-5 times through December, supporting up to four programs.

Qualifications

• 4-6 years of event planning or conference planning experience.


• Experience planning executive-level events, client events, conferences, or leadership meetings.


• Basic accounting and financial management experience.


• Demonstrated experience with event budgets, forecasting, invoices, and reconciliation.


• Strong knowledge of hotel, travel, and meeting-planning operations.


• Strong understanding of event logistics and technical production.


• Proven venue and supplier management experience.


• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.


• Excellent project management, organizational, and time-management skills.


• Ability to manage multiple events and priorities in a fast-paced environment.


• Strong customer service mindset and professional executive presence.


• Ability to quickly learn new systems, tools, and processes.


• Strong communication and collaboration skills.


• Ability to work independently while also contributing effectively as part of a team.


• Ability to remain composed and solution-oriented in high-pressure situations.


• Bachelor's degree with a focus in events, marketing, or a related field is preferred, but not required.

Additional Requirements

• Flexibility for overtime and occasional weekend work based on event schedules.


• Willingness to travel within the U.S. and occasionally internationally.


• Expected to become independent in the role within the first 30 days.

Benefits

Eligible employees may receive access to health, dental, and vision insurance.

Interview Process

The selection process includes two interview rounds.

Position Details

• Contract: August 31, 2026 - December 18, 2026


• Schedule: 5 days per week, 8 hours per day


• Hours: 36+ hours per week


• Work Arrangement: Hybrid


• Pay: $31.69/hour


• Travel: Approximately 4-5 trips through December


• Benefits: Health, dental, and vision insurance offered

$31.69 / hr

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