Senior Event Planner

Westfield-Insurance; Westfield Center (OH); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Westfield Insurance seeks a Senior Event Planner to own end-to-end planning and execution of strategic, high-impact events at headquarters and off-site venues. You will partner with senior leadership to shape objectives, engagement, and measurement, ensuring alignment with business goals.

You will lead multi-day events, coordinate programs, vendors, and registrations, and mentor junior planners while delivering consistent, high-quality experiences.

Qualifications

• 5 - 7 years of experience in Event Management, Hospitality Management or related field.
• Bachelor’s degree in Hotel Management, Event Management or commensurate experience.

Responsibilities

• Owns end-to-end planning and execution of complex, high-profile, or multi-day events at headquarters and off-site venues.
• Develops event programs, schedules, and content experiences that engage participants and support business goals.
• Manages on-site operations, staff, vendors, and real-time decision-making for seamless attendee experiences.

Skills

Planning & Scheduling

Event Management

Budgeting

Vendor Negotiation

Stakeholder Leadership

Team Mentoring

Education

Bachelor's degree in Hotel Management or Event Management

Tools

Event Registration Systems

AV Equipment

Event Marketing & Promotion

Contract Negotiation

Job description

Job Summary:

The Senior Event Planner, working under limited supervision, is responsible for owning end-to-end planning, strategic design, and execution of high-impact events delivering against business outcomes both at company headquarters and off-site venues. This role partners closely with business units and senior leadership to shape event strategy, elevate engagement, and ensure alignment with business goals. The Senior Event Planner manages complex, multi-day, high-visibility events and serves as a strategicadvisoroneventobjectives,audienceexperience,andmeasurement.Theyalsoprovidecoachingandguidance to other planners and cross-functional partners, ensuring the delivery of consistent, high-quality event experiences.

Job Responsibilities:

StrategicPlanning&Alignment

• Drives event plans with senior leaders and executives to defineeventstrategy,purpose,targetaudiences,anddesired outcomes for major events.
• Designsframeworksforeventmeasurement,engagementscoring,andpost-eventinsights;synthesizes recommendations to inform event strategy.
• Designs and deployseventstrategytostrengthenbrandpresence,reinforcebusinesspriorities,andenhance internal and external engagement.

EventExecution&Oversight

• Owns end-to-endplanningandexecutionofcomplex,high-profile,ormulti-dayevents,ensuringseamless experiencesandalignmentwithstrategicobjectivesatbothat company headquartersandoff-sitevenues.
• Developseventprograms,schedules,andcontentexperiencesthatengageparticipantsandsupportbusiness goals.
• Servesastheprimaryon-sitelead,overseeingalloperations,staff,vendorpartners,andreal-timedecision-making at both headquarters and off-site venues.
• Develops event programs,includingschedulingspeakers,entertainment, workshops, and other activities. Ensures the program aligns with the event's objectives and provides an engaging experience for attendees.
• Oversees on-site event operations, including managing staff, coordinating with vendors, troubleshooting problems,andensuringaseamlessexperienceforattendees atbothheadquartersandoff-sitevenuesand locations
• Buildsandmanagesonlineregistrationwebsitesandreportingdashboardsforeventperformance,attendee data, and post-event analytics.
• Reviewsandinterpretssurveyresults,identifyingtrends,insights,andopportunitiesforcontinuous improvement.

Budget+VendorManagement

• Ownslarge-scaleeventbudgets,includingscenarioplanning,costmodeling,andexecutivebudgetjustification.
• Negotiatesvendorcontracts,managesrisk,andensuresservice-leveladherenceforenterprise-levelevents.
• Providesprofessionalproposalsandcomprehensivebudgetreportingacrosstheentireeventlifecycle.

Communication+StakeholderLeadership

• Owns and managesallcommunicationrelatedtoeventstrategy,planning,production,participantupdates,and executive-level reporting.
• Buildsandmaintainstrustedbusinessrelationshipswitheventsponsorsandhosts,providingstrategiccounsel and consistent hospitality standards.
• Facilitatescross-functionalplanningteams,ensuringalignmentwithCommunications,Marketing,Distribution, and individual Segments.

TeamDevelopment

• MentorsotherjuniorEventPlannersbyprovidingguidance,feedback,andbestpracticesonlogistics, stakeholder alignment, hospitality standards, and event strategy.
• Supportsonboardingandtrainingofnewteammembers,includingcommunicationsandeventplanningtools.
• Collaborateswithstakeholderstodevelopeventprograms,includingschedulingspeakers,entertainment, workshops, and other activities. Ensures the program aligns with the event's objectives and provides an engaging experience for attendees.
• Oversees on-site event operations, including managing staff, coordinating with vendors, troubleshooting problems,andensuringaseamlessexperienceforattendees atbothheadquartersandoff-sitevenuesand locations

Job Qualifications:

• 5 - 7yearsofexperienceinEventManagement,HospitalityManagementorarelatedfield.
• Bachelor’sdegreeinHotelManagement,EventManagementorcommensurateexperience.

Location:

Hybrid- defined as working three or more days per week in the office if the employee's residence is within 50 miles of Westfield Center, OH; OR Remote-if the employee resides more than 50 miles from Westfield Center, OH.

Behavioral Competencies:

• Collaborates
• Communicates Effectively
• Customer Focus
• Decision Quality
• Nimble Learning

Technical Skills:

• Planning&Scheduling
• Reporting
• EventPlanningSoftware
• Venue Management
• Audiovisual(AV)Equipment
• EventRegistrationSystems
• EventMarketingandPromotion
• Event Production
• Event Technology
• ContractNegotiation
• EventDataAnalytics

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

We are an equal opportunity employer/minority/female/disability/protected veteran.