Event Operations Specialist

City of Lakeland, Civil Service; Florida; On-site; USD 45,000 - 70,000; Full time

Job summary

City of Lakeland is seeking an experienced event coordinator to oversee facility bookings, contracts, and client billing. The role involves coordinating with planners, conducting pre-event meetings, and managing logistics for large-scale events across multiple departments.

The position requires an associate degree and two years of experience in event management, venue operations, or hospitality sales within stadiums, arenas, or convention centers.

Qualifications

• Event scheduling, contract negotiation, staffing, client requirements, setup, teardown, move-out.
• Ability to coordinate with multiple departments and vendors.

Responsibilities

• Consults with meeting planners and clients and provides information regarding facility capabilities, fees, restrictions, and applicable policies and procedures.
• Conducts pre-event meetings with clients and internal staff to confirm coordination.
• Plans and manages logistics for large-scale events.
• Oversees the organization and coordination of contracts, events, billing, and client liaison, including negotiating contracts and scheduling events.
• Advances, plans, and supervises all operational aspects of assigned events—from pre-planning and layout diagrams to move-in, day-of coordination, and move-out.
• Manages event budgets, handles financial settlements and invoicing, and tracks revenue goals or sales reports.

Skills

Sales prospecting

Contract negotiation

Customer service

Budgeting

Written/oral communication

Education

Associate degree

Tools

USI management system

CAD Lite

Job description

City of Lakeland is seeking an experienced event coordinator to oversee facility bookings, contracts, and client billing. The role involves coordinating with planners, conducting pre-event meetings, and managing logistics for large-scale events across multiple departments.

The position requires an associate degree and two years of experience in event management, venue operations, or hospitality sales within stadiums, arenas, or convention centers.