Event Operations Lead: Budgets, Vendors & Onsite

Clarion Events Inc. - North America; United States; On-site; USD 72,000 - 80,000; Full time

Job summary

Clarion Events Inc. - North America is seeking an Event Operations Manager to lead vendor relationships, manage multi-year budgets, and ensure flawless on-site execution from planning through reconciliation.

In this hands-on role, you will negotiate with suppliers, coordinate with marketing and conference teams, and deliver exceptional experiences for exhibitors, sponsors, and attendees alike.

Qualifications

• 2-4 years of related experience and/or training, or an equivalent combination of education and experience.
• Ability to forecast and analyze event expenses and budgets across multiple years in advance.
• Proficient with Microsoft Word and Excel; ability to read/interpret documents and write routine reports.

Responsibilities

• Vendor Leadership: main contact for third party event vendors, including GC/stand builders, venue, AV, freight, housing, etc.
• Create and update expense analyses, preliminary cost forecasts, and budgets 2–3 years out.
• Communicate deadlines with show teams and manage them to secure best pricing.
• Seek opportunities to reduce costs and improve efficiency without impacting customer experience.
• Monitor contractual terms, payment schedules, insurance, security, and other requirements.
• Oversee onsite signage design and coordination with Marketing/Conference teams.

Skills

Vendor Leadership

Budget Forecasting

Contract Management

MS Office Proficiency

Travel readiness

Tools

Design Software

Project Management Software

CRM Software

Job description

Clarion Events Inc. - North America is seeking an Event Operations Manager to lead vendor relationships, manage multi-year budgets, and ensure flawless on-site execution from planning through reconciliation.

In this hands-on role, you will negotiate with suppliers, coordinate with marketing and conference teams, and deliver exceptional experiences for exhibitors, sponsors, and attendees alike.