Event Operations & Experience Coordinator

F1 Miami Grand Prix; Miami Gardens (FL); On-site; USD 48,000 - 72,000; Full time

Job summary

F1 Miami Grand Prix is seeking a Staff Assistant, Event Operations & Experience to provide critical operational support across procurement, vendor coordination, and logistics for the Hard Rock Stadium event.

You will liaison between internal teams and external partners, helping ensure projects are delivered on schedule in a fast-paced, high-profile environment, with focus on venue operations and fan experience assets.

Qualifications

• Excellent communication and interpersonal skills, with the ability to build relationships and collaborate effectively across cross-functional teams and external vendors.
• Ability to manage multiple projects with on-time design deliverables and deadlines met.
• Team-player, creative, solution-oriented, driven, and passionate.
• Strong analytical and problem-solving skills in a high-stakes, fast-paced environment.
• Ability to work a flexible schedule, with higher demand from January - May, including weekends and evenings, depending on event needs.
• Self-starter and a forward thinker with a desire to collaborate in a team-based culture.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Teams.
• Experience working in live events, sports, entertainment, venue operations, or large-scale festivals.
• Familiarity with procurement processes, budget tracking, and vendor management.
• Experience reading site plans, construction drawings, or operational maps.
• Working knowledge of AutoCAD, Bluebeam, SketchUp, or similar design and project management tools.

Responsibilities

• Support planning and execution of venue operations, overlay, and temporary infrastructure projects for the Formula 1 Hard Rock Miami Grand Prix
• Support procurement and inventory management for supplemental fan experience event assets, including, FF&E, signage, and other event-related resources
• Support the hospitality design and look and feel through the creative process and on-site load in and execution
• Coordinate communications and information distribution to internal departments, contractors, vendors, and event stakeholders
• Develop, maintain, and distribute operational documents including maps, logistics guides, vendor information packets, and site communication materials
• Serve as a primary point of contact for vendors regarding access procedures, credentialing requirements, delivery schedules, laydown areas, and site logistics
• Track project deliverables and assist with maintaining event timelines, budgets, and operational documentation
• Assist with vendor onboarding, contract administration, purchase orders, and invoice reconciliation
• Support event command center operations and troubleshooting efforts during event build, event week, and breakdown periods
• Maintain organized documentation, records, and reporting processes to support departmental objectives
• Provide on-site operational support during event load-in, event operations, and load-out activities

Skills

Excellent communication

Multitasking

Team player

Analytical skills

Flexible schedule

Microsoft Office

Live events

Vendor management

Procurement familiarity

Site plans reading

AutoCAD familiarity

Tools

AutoCAD

Bluebeam

SketchUp

Job description

F1 Miami Grand Prix is seeking a Staff Assistant, Event Operations & Experience to provide critical operational support across procurement, vendor coordination, and logistics for the Hard Rock Stadium event.

You will liaison between internal teams and external partners, helping ensure projects are delivered on schedule in a fast-paced, high-profile environment, with focus on venue operations and fan experience assets.