On-site Event Ops & Experience Assistant

Formula 1 Crypto.com Miami Grand Prix; Miami Gardens (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Formula 1 Hard Rock Miami Grand Prix is seeking a Staff Assistant, Event Operations and Experience to provide critical operational and experiential support across procurement, communications, vendor coordination, and event logistics. This on-site role connects internal teams with external partners to ensure timely, accurate delivery in a fast-paced environment.

You will help manage artifacts from FF&E to signage, support hospitality design, and assist with load-in/out and event week activities,

Qualifications

• Excellent communication and interpersonal skills, with the ability to build relationships and collaborate effectively across cross-functional teams and external vendors
• Ability to manage multiple projects at once with on-time design deliverables and deadlines met
• Team-player, creative, solution-oriented, driven, and passionate
• Strong analytical and problem-solving skills with the ability to prioritize in a high-stakes, fast-paced environment
• Ability to work a flexible schedule, with higher demand from January – May, including weekends and evenings, depending on event needs
• Self-starter and a forward thinker with a desire to collaborate in a team-based culture
• Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Teams
• Experience working in live events, sports, entertainment, venue operations, or large-scale festivals
• Familiarity with procurement processes, budget tracking, and vendor management
• Experience reading site plans, construction drawings, or operational maps
• Working knowledge of AutoCAD, Bluebeam, SketchUp, or similar design and project management tools

Responsibilities

• Support the planning and execution of venue operations, overlay, and temporary infrastructure projects for the Formula 1 Hard Rock Miami Grand Prix
• Support procurement and inventory management for supplemental fan experience event assets, including FF&E, signage, and other event-related resources
• Support the hospitality design and “look and feel” through the creative process and on-site load in and execution
• Coordinate communications and information distribution to internal departments, contractors, vendors, and event stakeholders
• Develop, maintain, and distribute operational documents including maps, logistics guides, vendor information packets, and site communication materials
• Serve as a primary point of contact for vendors regarding access procedures, credentialing requirements, delivery schedules, laydown areas, and site logistics
• Track project deliverables and assist with maintaining event timelines, budgets, and operational documentation
• Assist with vendor onboarding, contract administration, purchase orders, and invoice reconciliation
• Support event command center operations and troubleshooting efforts during event build, event week, and breakdown periods
• Maintain organized documentation, records, and reporting processes to support departmental objectives
• Provide on-site operational support during event load-in, event operations, and load-out activities

Skills

Communication

Multi-project management

Team player

Analytical thinking

Flexible schedule

Self-starter

Microsoft Office

Live events experience

Procurement familiarity

Site plans reading

AutoCAD/Bluebeam/SketchUp

Tools

AutoCAD

Bluebeam

SketchUp

Job description

Formula 1 Hard Rock Miami Grand Prix is seeking a Staff Assistant, Event Operations and Experience to provide critical operational and experiential support across procurement, communications, vendor coordination, and event logistics. This on-site role connects internal teams with external partners to ensure timely, accurate delivery in a fast-paced environment.

You will help manage artifacts from FF&E to signage, support hospitality design, and assist with load-in/out and event week activities,