On-site Event Operations & Experience Assistant

Formula 1 Hard Rock Miami Grand Prix; Miami Gardens (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

The Formula 1 Hard Rock Miami Grand Prix is seeking a Staff Assistant, Event Operations & Experience to support procurement, communications, vendor coordination, and logistics across a fast-paced, high-profile event.

Based on-site at Hard Rock Stadium in Miami Gardens, the role collaborates with internal teams and external partners to ensure timely, accurate delivery of projects and superior fan experience.

Qualifications

• Excellent communication and interpersonal skills across cross-functional teams and external vendors.
• Ability to manage multiple projects with on-time design deliverables and deadlines.
• Team-player, creative, solution-oriented, driven, and passionate.
• Strong analytical and problem-solving skills in a fast-paced environment.
• Ability to work a flexible schedule, including weekends and evenings during peak event periods.
• Self-starter with collaborative mindset.

Responsibilities

• Support the planning and execution of venue operations, overlay, and temporary infrastructure projects for the Formula 1 Hard Rock Miami Grand Prix.
• Support procurement and inventory management for supplemental fan experience assets including FF&E, signage, and other resources.
• Support hospitality design and the “look and feel” through the creative process and on-site load in and execution.
• Coordinate communications and information distribution to internal departments, contractors, vendors, and stakeholders.
• Develop, maintain, and distribute operational documents including maps, logistics guides, vendor packets, and site materials.
• Serve as primary point of contact for vendors regarding access, credentials, delivery, laydown areas, and site logistics.
• Track project deliverables and assist with budgets, timelines, and documentation.
• Assist with vendor onboarding, contract administration, POs, and invoice reconciliation.
• Support event command center operations and troubleshooting during build, week, and breakdown phases.
• Maintain organized documentation and reporting to support departmental objectives.
• Provide on-site operational support during load-in, operations, and load-out.

Skills

Communication

Multitasking

Team player

Analytical thinking

Problem-solving

Schedule flexibility

Vendor coordination

Microsoft Office

Tools

AutoCAD

Bluebeam

SketchUp

Excel

Outlook

PowerPoint

Teams

Job description

The Formula 1 Hard Rock Miami Grand Prix is seeking a Staff Assistant, Event Operations & Experience to support procurement, communications, vendor coordination, and logistics across a fast-paced, high-profile event.

Based on-site at Hard Rock Stadium in Miami Gardens, the role collaborates with internal teams and external partners to ensure timely, accurate delivery of projects and superior fan experience.