Catering Admin Specialist - Member Events

The Pacific Club (Honolulu, Oahu); Honolulu (HI); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Free Parking

Free Employee Meal Daily

401K

Job summary

The Pacific Club in Honolulu is seeking a Catering Administrative Assistant to support our Catering and Food & Beverage team and coordinate private banquets, social gatherings, and member events. You will be the primary contact for catering inquiries, manage event details, prepare BEOs, and maintain contracts and client information while collaborating with multiple departments to ensure flawless events.

This role requires excellent organizational skills, professional phone etiquette, and a

Qualifications

• Hospitable professional in a fast-paced member-focused environment.
• Experience in food & beverage operations preferred.
• Highly organized, proactive, and detail-oriented.

Responsibilities

• Serve as the primary point of contact for catering inquiries via phone, email, and internal communications.
• Coordinate event details, reservations, menus, and banquet documentation.
• Prepare and distribute Banquet Event Orders (BEOs) and event communications.
• Maintain accurate event records, invoices, contracts, and client information.
• Collaborate with multiple departments to ensure seamless event execution.
• Support special projects, club events, and administrative functions as needed.

Skills

Multitasking

Administrative skills

Phone etiquette

Microsoft Word

Microsoft Excel

Attention to detail

Teamwork

Tools

Microsoft Word

Microsoft Excel

Job description

The Pacific Club in Honolulu is seeking a Catering Administrative Assistant to support our Catering and Food & Beverage team and coordinate private banquets, social gatherings, and member events. You will be the primary contact for catering inquiries, manage event details, prepare BEOs, and maintain contracts and client information while collaborating with multiple departments to ensure flawless events.

This role requires excellent organizational skills, professional phone etiquette, and a