Catering & Sales Coordinator: Contracts & BEOs for Prime Events

Crescent Hotels & Resorts; Fairfax (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Crescent Hotels & Resorts is seeking an events support professional to assist Catering Managers with contracts and BEOs, and to help distribute BEOs, reader boards, and change logs. You will manage email correspondence and keep Sales data updated while coordinating with several departments to ensure seamless events.

The role emphasizes strong communication, organization, and problem-solving abilities in a fast-paced hotel environment, with Marriott CI experience being a strong plus.

Qualifications

• Minimum 1-2 years hotel experience preferred; front desk experience highly desirable.
• Excellent verbal and written communication skills including leading and participating in formal presentations.
• Effective problem-solving skills and strong organizational abilities in a fast-paced environment.
• Ability to work with little or no supervision and be a self-starter.
• Marriott CI experience strongly preferred and handling confidential information with discretion.

Responsibilities

• Generate contracts and BEOs in support of Catering Managers.
• Support daily distribution of BEOs, reader boards and change logs.
• Email correspondence directed by managers as needed.
• Maintenance of computer data for Sales Department including updating and troubleshooting.
• Prepare and process purchase orders and check requests.
• Handle negotiations with meeting planners and generate Banquet Event Orders based on agreed contractual terms.
• Maintain excellent working relationship from initial lead call through follow up solicitation and maintain contact with all support departments until event conclusion.
• Conduct property tours to promote facilities and services.

Skills

Hotel experience

Front desk experience

Verbal communication

Written communication

Problem-solving

Organizational skills

Self-starter

Marriott CI experience

Job description

Crescent Hotels & Resorts is seeking an events support professional to assist Catering Managers with contracts and BEOs, and to help distribute BEOs, reader boards, and change logs. You will manage email correspondence and keep Sales data updated while coordinating with several departments to ensure seamless events.

The role emphasizes strong communication, organization, and problem-solving abilities in a fast-paced hotel environment, with Marriott CI experience being a strong plus.