Event Experience Coordinator (On-Site)

Wisconsin Union; Madison (WI); On-site; USD 47,000 - 51,000; Full time

Job summary

Wisconsin Union at UW–Madison is seeking an Event Coordinator for our Conferences & Events team at the Fluno Center in downtown Madison. You will consult with customers to determine event details including food menus, AV services, room layouts, and setup.

Work with department heads to fulfill requirements and ensure flawless execution. The role requires you to become an expert user of complex event software, a good listener, detail oriented, proactive, and committed to delivering a first-class

Qualifications

• Minimum of one year of professional experience in event coordination or planning
• Experience with hybrid or virtual meeting planning

Responsibilities

• Schedules logistics and secures resources for events including space, vendors, and staff
• Coordinates with customers to determine event details, requirements, and pricing
• Assists with planning and creation of promotional materials for events
• Greets customers/guests, assists with registration, answers questions
• Monitors event-related transactions and records

Skills

Event coordination

Customer communication

Attention to detail

Proactive work style

Education

2-year associate degree in event planning

Tools

EMS

Mazevo

25Live

Job description

Wisconsin Union at UW–Madison is seeking an Event Coordinator for our Conferences & Events team at the Fluno Center in downtown Madison. You will consult with customers to determine event details including food menus, AV services, room layouts, and setup.

Work with department heads to fulfill requirements and ensure flawless execution. The role requires you to become an expert user of complex event software, a good listener, detail oriented, proactive, and committed to delivering a first-class