On‑Site Event & Space Coordinator

University of Wisconsin; Madison (WI); On-site; USD 28,000 - 40,000; Full time

Job summary

University of Wisconsin–Madison is seeking an Administrative Assistant II to coordinate on-site event spaces and serve as the first point of contact for staff and visitors. The role supports scheduling, room configuration, and technology setup across the Division of Extension’s facilities at 3500 University Avenue.

You'll manage front desk duties, handle communications, and assist in maintaining records and annual operations.

Qualifications

• Excellent organizational skills and attention to detail.
• Flexibility to multitask, work with frequent disruptions, and adjust to changing schedules.
• Experience with Microsoft Office Suite.
• Demonstrated experience in customer service roles.
• Comfortable learning new audio-visual technology.

Responsibilities

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
• Serves as a first point of contact for individuals and groups, providing basic information and routing complex inquiries.
• Collects, analyzes, and prepares communication materials from established sources via technology.
• Supports use of meeting and event spaces through scheduling and technology setup.
• Distributes communications according to policies and procedures under general supervision.
• Assists in the management and upkeep of 3500 University Avenue.
• Maintains electronic/physical records following established policies.

Skills

Organizational skills

Multitasking

Microsoft Office

Customer service

AV technology

Education

H.S. Diploma

Job description

University of Wisconsin–Madison is seeking an Administrative Assistant II to coordinate on-site event spaces and serve as the first point of contact for staff and visitors. The role supports scheduling, room configuration, and technology setup across the Division of Extension’s facilities at 3500 University Avenue.

You'll manage front desk duties, handle communications, and assist in maintaining records and annual operations.