Campus Events Coordinator - On-Site & Client-Focused

University of Wisconsin-Madison; Madison (WI); On-site; USD 28,000 - 37,000; Full time

Job summary

The Fluno Center at the University of Wisconsin–Madison is seeking an event coordinator to join UW Conferences & Events. You will consult with customers to determine event details including menus, AV services, room layouts and setup, and work with department heads to fulfill requirements.

Adept use of event software, strong listening and detail orientation, and proactive service are essential. This on-site role supports events Monday–Friday with occasional evenings or weekends.

Qualifications

• Minimum of one year of professional experience in event coordination and/or event planning.
• Experience with hybrid or virtual meeting planning.

Responsibilities

• Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; coordinates details and resolves operational issues.
• Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates
• Assists with planning and the creation of promotional materials and resources for events
• Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities
• Monitors and processes event related transactions and event data and records

Skills

Event coordination

Customer service

Planning

Education

Associates degree preferred

Tools

EMS

Mazevo

25Live

Job description

The Fluno Center at the University of Wisconsin–Madison is seeking an event coordinator to join UW Conferences & Events. You will consult with customers to determine event details including menus, AV services, room layouts and setup, and work with department heads to fulfill requirements.

Adept use of event software, strong listening and detail orientation, and proactive service are essential. This on-site role supports events Monday–Friday with occasional evenings or weekends.