Campus Events & Space Coordinator

PBS Wisconsin; Madison (WI); On-site; USD 28,000 - 40,000; Full time

Job summary

University of Wisconsin–Madison Extension seeks an Administrative Assistant II to coordinate on-site events and serve as the first point of contact for staff, community members, and visitors from across campus and the state.

Based in 3500 University Avenue, the role focuses on scheduling and managing event spaces, front desk support, customer service, and related facility processes, with emphasis on efficient operations and clear communication.

Qualifications

• Excellent organizational skills and attention to detail.
• Flexibility to multitask, work with frequent disruptions, and adjust to changing schedules is required.
• Experience with Microsoft Office Suite
• Demonstrated experience in customer service roles
• Comfortable learning new audio-visual technology

Responsibilities

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Supports the use of meeting and event spaces by Extension, other building occupants, community members, and UW Madison departments through event scheduling space configuration, and technology setup
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Assists in the management and upkeep of 3500 University Avenue
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Skills

Organizational skills

Multitasking

Microsoft Office

Customer service

AV technology

Education

High School Diploma

Job description

University of Wisconsin–Madison Extension seeks an Administrative Assistant II to coordinate on-site events and serve as the first point of contact for staff, community members, and visitors from across campus and the state.

Based in 3500 University Avenue, the role focuses on scheduling and managing event spaces, front desk support, customer service, and related facility processes, with emphasis on efficient operations and clear communication.