Event Logistics Coordinator: Hybrid Conferences & Programs

ADP, Inc.; Washington (District of Columbia); Hybrid; USD 75,000 - 85,000; Full time

Job summary

NMAC seeks a highly organized Event Logistics Specialist to support conferences, trainings, advocacy events, fundraisers, and virtual experiences. You will manage timelines, coordinate venues and vendors, and ensure accessible, mission-driven attendee experiences.

The role requires a detail-oriented project coordinator who thrives in a fast-paced nonprofit setting, with strong customer service and collaboration across teams. This is a hybrid position with travel across the United States.

Qualifications

• Associate’s or bachelor's degree in Event Management, Hospitality, Communications, Business Administration, or related field.
• Minimum of three years coordinating events, conferences, trainings, or similar programs.
• Experience managing logistics for multiple projects concurrently.
• Proficient with Microsoft Office; strong Excel, Outlook, PowerPoint, and Teams skills.

Responsibilities

• Develop event timelines, project plans, and budgeting documentation.
• Coordinate venue logistics, vendors, travel, registration, and accessibility needs.
• Prepare attendee materials, badges, signage, and registration materials.
• Monitor expenses, process invoices, and assist with post-event reporting.
• Provide onsite and virtual event support and ensure excellent attendee experiences.

Skills

Event Logistics

Project Management

Attention to Detail

Organization & Time Management

Customer Service

Communication

Vendor & Stakeholder Relations

Budget Tracking

Education

Bachelor’s or Associate degree in related field

Tools

Microsoft Office Suite

Cadmium

Eventbrite

Submittable

Job description

NMAC seeks a highly organized Event Logistics Specialist to support conferences, trainings, advocacy events, fundraisers, and virtual experiences. You will manage timelines, coordinate venues and vendors, and ensure accessible, mission-driven attendee experiences.

The role requires a detail-oriented project coordinator who thrives in a fast-paced nonprofit setting, with strong customer service and collaboration across teams. This is a hybrid position with travel across the United States.