Strategic Event Logistics Lead

NMAC; Washington; Híbrido; USD 75 000 - 85 000; Tempo integral

Resumo da oferta

NMAC is seeking an Event Logistics Specialist to plan and execute a range of conferences, trainings, advocacy events, fundraisers, and workshops. You will manage timelines, budgets, and attendee experiences, ensuring accessible and mission-driven events. This role requires collaboration across teams and occasional travel.

The position emphasizes logistics coordination, vendor management, and participant support, with a focus on inclusive, high-quality event delivery in a fast-paced environment.

Qualificações

• Associate’s or Bachelor's degree in Event Management, Hospitality, Communications, Business Administration, Nonprofit Management, or related field, or equivalent professional experience.
• Minimum of three (3) years of experience coordinating events, conferences, trainings, meetings, fundraisers, or similar programs.
• Demonstrated experience managing logistics for multiple projects simultaneously.
• Strong organizational skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Experience coordinating vendors, venues, travel arrangements, registration processes, or event operations.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, PowerPoint, and Teams.
• Ability to work effectively in a collaborative and fast-paced environment.
• Commitment to diversity, equity, inclusion, accessibility, and community-centered engagement.
• Willingness to travel and work occasional evenings and weekends.

Responsabilidades

• Support the planning and execution of conferences, trainings, advocacy events, fundraisers, workshops, and other NMAC-sponsored programs.
• Develop and maintain event timelines, project plans, production schedules, planning trackers, and event documentation.
• Coordinate venue logistics, meeting space requirements, room layouts, catering, transportation, lodging, shipping, signage, equipment, and event supplies.
• Communicate regularly with vendors, venues, contractors, and service providers to confirm deliverables, timelines, staffing, and event requirements.
• Track contracts, invoices, deposits, purchase requests, and payment deadlines in accordance with NMAC policies and procedures.

Conhecimentos

Event coordination

Project management

Detail orientation

Communication

Customer service

Travel coordination

Formação académica

Associate’s/Bachelor’s degree in Event Management or related field

Ferramentas

Microsoft Excel

Outlook

PowerPoint

Teams

Descrição da oferta de emprego

NMAC is seeking an Event Logistics Specialist to plan and execute a range of conferences, trainings, advocacy events, fundraisers, and workshops. You will manage timelines, budgets, and attendee experiences, ensuring accessible and mission-driven events. This role requires collaboration across teams and occasional travel.

The position emphasizes logistics coordination, vendor management, and participant support, with a focus on inclusive, high-quality event delivery in a fast-paced environment.