Event Logistics Coordinator - $23-$28/hr - DC

Beacon Hill Staffing Group, LLC; Washington (District of Columbia); Hybrid; USD 58,000 - 65,000; Full time

Benefits offered by this job

Hybrid schedule

Metro accessible

Job summary

Beacon Hill Staffing Group, LLC seeks an Event Logistics Coordinator for a temporary-to-permanent role in Washington, DC. The position coordinates nationwide fundraising events, manages vendors and budgets, and supports sponsorship fulfillment.

Ideal candidates have 1+ year in event planning or related roles, strong organizational and communication skills, and willingness to travel nationally, with some evenings/weekends for events.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• 1+ years of event planning, event logistics, meeting planning, or related experience.
• Experience managing vendors, budgets, contracts, and event operations.
• Strong organizational, communication, and problem-solving skills.
• Detail-oriented self-starter with the ability to manage multiple priorities simultaneously.
• Comfortable traveling nationally and working occasional evenings and weekends for events.

Responsibilities

• Coordinate logistics for nationwide fundraising events, including 5Ks, galas, and other development initiatives.
• Manage vendors, contracts, permits, event materials, registration, volunteers, and on-site event operations.
• Track event budgets, process invoices, and reconcile expenses to ensure successful event execution.
• Coordinate shipping, inventory, and distribution of event supplies across multiple locations.
• Maintain event calendars and collaborate with internal teams to support sponsorship fulfillment and event planning.
• Provide end-to-end event support, from planning through post-event evaluation.

Skills

Event logistics

Vendor management

Budget management

Communication

Multitasking

Travel coordination

Education

Bachelor's degree

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a mission driven nonprofit organization, is seeking an Event Logistics Coordinator to join their team on a temporary basis with potential to go permanent in Washington, D.C.

About The Job:

• Coordinate logistics for nationwide fundraising events, including 5Ks, galas, and other development initiatives.
• Manage vendors, contracts, permits, event materials, registration, volunteers, and on-site event operations.
• Track event budgets, process invoices, and reconcile expenses to ensure successful event execution.
• Coordinate shipping, inventory, and distribution of event supplies across multiple locations.
• Maintain event calendars and collaborate with internal teams to support sponsorship fulfillment and event planning.
• Provide end-to-end event support, from planning through post-event evaluation.

About You:

• Bachelor's degree preferred or equivalent experience.
• 1+ years of event planning, event logistics, meeting planning, or related experience.
• Experience managing vendors, budgets, contracts, and event operations.
• Strong organizational, communication, and problem-solving skills.
• Detail-oriented self-starter with the ability to manage multiple priorities simultaneously.
• Comfortable traveling nationally and working occasional evenings and weekends for events.

About The Position:

• Start Date: ASAP!
• Temporary-to-permanent
• $24-$28/hr during the contract period
• $58k-$65k once permanent (potential flexability)
• Hybrid schedule: 3 days onsite
• Metro Accessible!
• Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
• California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)