Event Inventory Coordinator

AHU Technologies Inc; Washington (District of Columbia); On-site; USD 27,552 - 41,328; Full time

Job summary

AHU Technologies Inc. is seeking an Events and Promotions Coordinator to manage promotional events and inventory. The role involves on-site event setup, material preparation, and coordinating website postings, with some remote work allowed.

Expect a hybrid schedule and contractor-level responsibilities across logistics, inventory and documentation. Candidates should have 2+ years in administrative roles or event logistics, basic Microsoft Office skills, and strong written communication.

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in administrative support, warehouse operations, event logistics, or related field.
• Basic proficiency in Microsoft Office.
• Strong written communication skills.
• Ability to lift up to forty (40) pounds.

Responsibilities

• Prepare prize wheel inserts and activation materials.
• Draft and post website promotional event descriptions.
• Receive, prepare, and mount promotional signage.
• Prepare and distribute event kits and promotional materials.
• Maintain and reconcile inventory within the InFlow inventory system.
• Conduct physical inventory counts and report discrepancies.
• Label, organize, and photograph inventory storage.
• Return and secure unused inventory.
• On-site (minimum 3 days per week): Inventory counts, warehouse organization, event kit preparation, and material handling.
• Remote (up to 2 days per week): Website postings, system data entry, and administrative documentation.

Skills

Administrative support

Warehouse operations

Event logistics

Microsoft Office

Written communication

Education

High school diploma

Tools

Microsoft Office

Job description

Events and Promotions Coordinator

Contractor's hours will be 8 am – 4:30 pm. May be required to work some evenings & weekends to support event activations. This is a full-time contractor position requiring five (5) days per week.

Employment Type: Contract w2/1099/C2C

Duties

• Prepare prize wheel inserts and activation materials.
• Draft and post website promotional event descriptions.
• Receive, prepare, and mount promotional signage.
• Prepare and distribute event kits and promotional materials.
• Maintain and reconcile inventory within the InFlow inventory system.
• Conduct physical inventory counts and report discrepancies.
• Label, organize, and photograph inventory storage.
• Return and secure unused inventory.
• On-site (minimum 3 days per week): Inventory counts, warehouse organization, event kit preparation, and material handling.
• Remote (up to 2 days per week): Website postings, system data entry, and administrative documentation.

Deliverables

• Timely website event postings.
• Completed activation materials prepared by required deadlines.
• Fully reconciled inventory entries within the InFlow system.
• Monthly discrepancy reporting (if applicable).

Performance Standards

The Contractor shall maintain compliance with inventory procedures, ensure timely preparation of event materials, and reconcile discrepancies within two (2) business days of identification.

Minimum Qualifications

• High school diploma or equivalent.
• 2+ years of experience in administrative support, warehouse operations, event logistics, or related field.
• Basic proficiency in Microsoft Office.
• Strong written communication skills.
• Ability to lift up to forty (40) pounds.

Skills Matrix

• Experience in administrative support, warehouse operations, event logistics, or related field.
• Basic proficiency in Microsoft Office.
• Strong written communication skills.
• High school diploma or equivalent.