Events and Promotions Coordinator

GoIntellects Inc.; Washington (District of Columbia); On-site; USD 45,000 - 66,000; Full time

Job summary

GoIntellects Inc. in Washington, DC is seeking an Events and Promotions Coordinator for a long-term government contract. The role is fully on-site with hours 8 a.m. to 4:30 p.m., some evenings and weekends for event activations.

The ideal candidate has 2+ years in admin support, warehouse, or event logistics, can lift 40 pounds, and is proficient in Microsoft Office. Responsibilities include preparing materials, posting event descriptions, inventory management, and executing on-site event tasks.

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in administrative support, warehouse operations, event logistics, or related field.
• Basic proficiency in Microsoft Office.
• Strong written communication skills.
• Ability to lift up to forty pounds.

Responsibilities

• Prepare prize wheel inserts and activation materials.
• Draft and post website promotional event descriptions.
• Receive, prepare, and mount promotional signage.
• Prepare and distribute event kits and promotional materials.
• Maintain and reconcile inventory within the InFlow inventory system.
• Conduct physical inventory counts and report discrepancies.
• Label, organize, and photograph inventory storage.
• Return and secure unused inventory.
• On-Site (minimum 3 days per week) inventory counts, warehouse organization, event kit preparation, and material handling.
• Remote (up to 2 days per week): website postings, system data entry, and administrative documentation.

Skills

Administrative support

Warehouse operations

Event logistics

Written communication

Microsoft Office

Lifting 40 pounds

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Events and Promotions Coordinator – Long-Term Contract (Government) Position

Title: Events and Promotions Coordinator

Work Arrangement: Onsite

Worksite Address: Washington, DC

Interviews: Webcam Only

Required Experience: 2 Years

Job Description

A005 - Events and Promotions Coordinator

Fully On-site position

Contractor's hours will be 8 a.m. – 4:30 p.m. May be required to work some evenings & weekends to support event activations.

Duties

• Prepare prize wheel inserts and activation materials.
• Draft and post website promotional event descriptions.
• Receive, prepare, and mount promotional signage.
• Prepare and distribute event kits and promotional materials.
• Maintain and reconcile inventory within the InFlow inventory system.
• Conduct physical inventory counts and report discrepancies.
• Label, organize, and photograph inventory storage.
• Return and secure unused inventory.
• This is a full-time contractor position requiring five (5) days per week.
• On-Site (minimum 3 days per week): Inventory counts, warehouse organization, event kit preparation, and material handling.
• Remote (up to 2 days per week): Website postings, system data entry, and administrative documentation.

Deliverables

• Timely website event postings.
• Completed activation materials prepared by required deadlines.
• Fully reconciled inventory entries within the InFlow system.
• Monthly discrepancy reporting (if applicable).

Performance Standards

The Contractor shall maintain compliance with inventory procedures, ensure timely preparation of event materials, and reconcile discrepancies within two (2) business days of identification.

Minimum Qualifications

• High school diploma or equivalent.
• 2+ years of experience in administrative support, warehouse operations, event logistics, or related field.
• Basic proficiency in Microsoft Office.
• Strong written communication skills.
• Ability to lift up to forty (40) pounds.