Event & Facilities Management Specialist (Hybrid)

The Depository Trust & Clearing Corporation (DTCC); Jersey City (NJ); Hybrid; USD 75,000 - 105,000; Full time

Benefits offered by this job

Flexible hybrid work model

Job summary

DTCC seeks an Event Planning and Facilities Management Associate to coordinate between clients, culinary and catering teams, vendors, and workplace services. You will drive event concepts, budgets, and scheduling while ensuring excellent client experiences.

The role emphasizes strong organizational skills, attention to detail, and the ability to manage multiple projects with cost controls and vendor relationships across a hybrid onsite/remote model.

Qualifications

• Minimum of 4 years of relevant experience in event planning, facilities management, hospitality, workplace services, or a related area.
• Bachelor’s degree in Hospitality or a related field preferred.
• Strong event-planning, project-management, and problem-solving skills.
• Excellent verbal and written communication skills.
• Strong client-service and vendor-management capabilities.
• Advanced PowerPoint skills, including slide design, data visualization, and storytelling.
• Strong Excel skills, including formulas, PivotTables, and KPI tracking.
• Ability to develop and manage projects within approved budgets.
• Ability to prepare business cases and supporting financial analyses.

Responsibilities

• Partner with clients to understand their event vision, objectives, and requirements, and develop concepts that align with their goals
• Create and manage event and project budgets, track expenses, conduct financial analyses, and negotiate competitive vendor pricing
• Recommend appropriate event spaces and coordinate catering, furniture layouts, audiovisual equipment, technical support, and other logistical needs
• Source and manage vendors, including caterers, movers, cleaning companies, event staff, and technical support providers
• Oversee day-to-day food service, facilities maintenance, workplace relocations, and event-planning activities
• Develop detailed event timelines and production schedules, including key milestones, responsibilities, and deadlines
• Coordinate event setup, execution, and breakdown, resolving issues to ensure smooth operations
• Monitor operational and financial performance and identify opportunities for improvement
• Conduct food-service audits and develop, track, and report on key performance indicators and metrics
• Support event marketing and promotional efforts to increase attendance and visibility
• Gather feedback from clients, attendees, and stakeholders to improve future events
• Develop clear business cases and financial analyses for proposed projects
• Lead and supervise staff supporting food service, workplace operations, and events
• Address employee concerns, monitor meal quality, and maintain a positive service experience

Skills

Event Planning

Facilities Mgmt

Project Management

Vendor Management

Communication

Education

Bachelor’s degree in Hospitality or related field

Tools

Excel

PowerPoint

Job description

DTCC seeks an Event Planning and Facilities Management Associate to coordinate between clients, culinary and catering teams, vendors, and workplace services. You will drive event concepts, budgets, and scheduling while ensuring excellent client experiences.

The role emphasizes strong organizational skills, attention to detail, and the ability to manage multiple projects with cost controls and vendor relationships across a hybrid onsite/remote model.