Event Planning and Facilities Management Associate

The Depository Trust & Clearing Corporation (DTCC); Jersey City (NJ); Hybrid; USD 75,000 - 105,000; Full time

Benefits offered by this job

Flexible hybrid work model

Job summary

DTCC seeks an Event Planning and Facilities Management Associate to coordinate between clients, culinary and catering teams, vendors, and workplace services. You will drive event concepts, budgets, and scheduling while ensuring excellent client experiences.

The role emphasizes strong organizational skills, attention to detail, and the ability to manage multiple projects with cost controls and vendor relationships across a hybrid onsite/remote model.

Qualifications

• Minimum of 4 years of relevant experience in event planning, facilities management, hospitality, workplace services, or a related area.
• Bachelor’s degree in Hospitality or a related field preferred.
• Strong event-planning, project-management, and problem-solving skills.
• Excellent verbal and written communication skills.
• Strong client-service and vendor-management capabilities.
• Advanced PowerPoint skills, including slide design, data visualization, and storytelling.
• Strong Excel skills, including formulas, PivotTables, and KPI tracking.
• Ability to develop and manage projects within approved budgets.
• Ability to prepare business cases and supporting financial analyses.

Responsibilities

• Partner with clients to understand their event vision, objectives, and requirements, and develop concepts that align with their goals
• Create and manage event and project budgets, track expenses, conduct financial analyses, and negotiate competitive vendor pricing
• Recommend appropriate event spaces and coordinate catering, furniture layouts, audiovisual equipment, technical support, and other logistical needs
• Source and manage vendors, including caterers, movers, cleaning companies, event staff, and technical support providers
• Oversee day-to-day food service, facilities maintenance, workplace relocations, and event-planning activities
• Develop detailed event timelines and production schedules, including key milestones, responsibilities, and deadlines
• Coordinate event setup, execution, and breakdown, resolving issues to ensure smooth operations
• Monitor operational and financial performance and identify opportunities for improvement
• Conduct food-service audits and develop, track, and report on key performance indicators and metrics
• Support event marketing and promotional efforts to increase attendance and visibility
• Gather feedback from clients, attendees, and stakeholders to improve future events
• Develop clear business cases and financial analyses for proposed projects
• Lead and supervise staff supporting food service, workplace operations, and events
• Address employee concerns, monitor meal quality, and maintain a positive service experience

Skills

Event Planning

Facilities Mgmt

Project Management

Vendor Management

Communication

Education

Bachelor’s degree in Hospitality or related field

Tools

Excel

PowerPoint

Job description

Are you ready to make an impact at DTCC?

Do you want to work on innovative projects, collaborate with a dynamic and supportive team, and receive investment in your professional development? At DTCC, we are at the forefront of innovation in the financial markets. We are committed to helping our employees grow and succeed. We believe you have the skills and drive to make a meaningful impact.We foster a thriving internal community and are committed to creating a workplace that reflects the world we serve.

Pay and Benefits

• Competitive compensation, including base pay and an annual incentive
• Comprehensive health and life insurance and well-being benefits, based on location
• Pension and retirement benefits
• Paid time off, personal and family care leave, and other leaves of absence to support your physical, financial, and emotional well-being
• A flexible hybrid model consisting of three days onsite and two days remote. Employees work onsite Tuesdays, Wednesdays, and a third day determined by the team or employee

The Impact You Will Have in This Role

The Event Planning and Facilities Management Associate serves as the central point of coordination between clients, culinary and catering teams, vendors, and workplace services.The ideal candidate is energetic, highly organized, and detail-oriented, with a passion for creating memorable client experiences. This individual will bring strong event and project management skills, knowledge of workplace services, and experience tracking operational and financial performance.

Your Primary Responsibilities

• Partner with clients to understand their event vision, objectives, and requirements, and develop concepts that align with their goals
• Create and manage event and project budgets, track expenses, conduct financial analyses, and negotiate competitive vendor pricing
• Recommend appropriate event spaces and coordinate catering, furniture layouts, audiovisual equipment, technical support, and other logistical needs
• Source and manage vendors, including caterers, movers, cleaning companies, event staff, and technical support providers
• Oversee day-to-day food service, facilities maintenance, workplace relocations, and event-planning activities
• Develop detailed event timelines and production schedules, including key milestones, responsibilities, and deadlines
• Coordinate event setup, execution, and breakdown, resolving issues to ensure smooth operations
• Monitor operational and financial performance and identify opportunities for improvement
• Conduct food-service audits and develop, track, and report on key performance indicators and metrics
• Support event marketing and promotional efforts to increase attendance and visibility
• Gather feedback from clients, attendees, and stakeholders to improve future events
• Develop clear business cases and financial analyses for proposed projects
• Lead and supervise staff supporting food service, workplace operations, and events
• Address employee concerns, monitor meal quality, and maintain a positive service experience

Qualifications

• Minimum of 4 years of relevant experience in event planning, facilities management, hospitality, workplace services, or a related area
• Bachelor’s degree in Hospitality or a related field preferred
• Strong event-planning, project-management, and problem-solving skills
• Excellent verbal and written communication skills
• Strong client-service and vendor-management capabilities
• Advanced PowerPoint skills, including slide design, data visualization, and storytelling
• Strong Excel skills, including formulas, PivotTables, and KPI tracking
• Ability to develop and manage projects within approved budgets
• Ability to prepare business cases and supporting financial analyses

The salary range is indicative for roles at the same level within DTCC across all US locations. Actual salary is determined based on the role, location, individual experience, skills, and other considerations.

We are an equal opportunity employer and value diversity at our company.

We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Please contact us to request accommodation.