Event Coordinator

Coma Coffee Roasters; Burlington (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Coma Coffee Roasters is looking for an Event Coordinator to manage planning, vendor coordination, day-of execution, and post-event follow-up. You will collaborate with clients, staff, and vendors to ensure every detail is covered and events run smoothly.

You will plan weddings, corporate functions, private parties, and special occasions, creating timelines and floorplans while monitoring budgets and logistics.

Qualifications

• Previous experience in event coordination, hospitality, or related field.
• Exceptional organizational and multitasking skills.
• Strong communication and client service abilities.
• Ability to remain calm under pressure and solve problems quickly.
• Flexibility to work evenings, weekends, and holidays as needed.
• Proficiency in event planning tools or software is a plus.

Responsibilities

• Plan, coordinate, and execute events such as weddings, corporate functions, private parties, and special occasions.
• Work directly with clients to understand their needs, preferences, and event goals.
• Create timelines, floorplans, and checklists to ensure organized execution.
• Coordinate with vendors, including catering, entertainment, rentals, and décor.
• Oversee setup, execution, and breakdown of events, ensuring all details are handled.
• Manage event staff and assign roles and responsibilities as needed.
• Monitor budgets, track expenses, and ensure cost-effective event planning.
• Handle unexpected changes or issues on the day of the event with professionalism and calm.

Skills

Organizational skills

Multitasking

Communication

Client service

Problem solving

Flexibility

Job description

As an Event Coordinator, you’ll be responsible for managing all aspects of events, including planning, vendor coordination, day-of execution, and post-event follow-up. You’ll work closely with clients, staff, and vendors to ensure every detail is handled and every event runs smoothly.

Key Responsibilities:

• Plan, coordinate, and execute events such as weddings, corporate functions, private parties, and special occasions
• Work directly with clients to understand their needs, preferences, and event goals
• Create timelines, floorplans, and checklists to ensure organized execution
• Coordinate with vendors, including catering, entertainment, rentals, and décor
• Oversee setup, execution, and breakdown of events, ensuring all details are handled
• Manage event staff and assign roles and responsibilities as needed
• Monitor budgets, track expenses, and ensure cost-effective event planning
• Handle unexpected changes or issues on the day of the event with professionalism and calm

What We’re Looking For:

• Previous experience in event coordination, hospitality, or related field
• Exceptional organizational and multitasking skills
• Strong communication and client service abilities
• Ability to remain calm under pressure and solve problems quickly
• Flexibility to work evenings, weekends, and holidays as needed
• Proficiency in event planning tools or software is a plus

Why You’ll Love Working Here:

• Dynamic, fast-paced environment where no two days are the same
• Opportunity to bring creativity and detail to life through events
• Competitive pay based on experience
• Supportive and collaborative team culture
• Opportunities for growth in event planning, sales, or hospitality leadership