Event Coordinator - 1 Day Assignment

On Target Staffing LLC; Minnesota; On-site; USD 28,000 - 74,000; Part time

Job summary

On Target Staffing LLC in Minnesota is seeking a proactive Event Coordinator Assistant for a one-day assignment to support a high-profile event. The role emphasizes organization, clear communication, and delivering outstanding guest experiences.

The paid position offers hands-on exposure to event management, hospitality, and customer service in a dynamic environment. You will assist in all facets from setup to conclusion to ensure seamless operations.

Qualifications

• Excellent communication skills with an emphasis on customer service and guest relations.
• Demonstrated organizational skills with the ability to manage multiple tasks efficiently.
• Experience in catering or hospitality environments will be advantageous for understanding guest services and hospitality standards.
• Ability to adapt quickly in a fast-paced setting while maintaining professionalism and attention to detail.
• Previous experience in event marketing, planning, or hospitality is highly desirable; banquet, restaurant, hotel experience or fundraising background is a plus.

Responsibilities

• Assist with event planning activities, including venue setup and logistics.
• Coordinate catering arrangements and vendor negotiations.
• Manage guest services to ensure excellent hospitality.
• Track expenses and support procurement processes.
• Facilitate clear communication among team, vendors, and clients.
• Support marketing efforts and promotions for the event.
• Oversee on-site operations and troubleshoot issues.
• Maintain contracts and essential event documentation.

Skills

Excellent communication

Strong organizational skills

Customer service

Budget awareness

Vendor coordination

Job description

Job Description

Overview

We are seeking a proactive and detail-oriented Event Coordinator Assistant for a one-day assignment to support the successful execution of a high-profile event. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a passion for delivering outstanding guest experiences. This paid position offers an exciting opportunity to gain hands‑on experience in event management, hospitality, and customer service within a dynamic environment. The role requires a dedicated individual eager to assist in all facets of event planning and coordination, ensuring seamless operations from setup to conclusion.

Responsibilities

• Assist with event planning activities, including venue setup, catering arrangements, and logistical coordination.
• Support negotiations with vendors, suppliers, and service providers to secure favorable terms and ensure quality standards are met.
• Coordinate guest services, ensuring attendees receive exceptional hospitality and support throughout the event.
• Help manage event budgets by tracking expenses and assisting with procurement processes.
• Facilitate communication between team members, vendors, and clients to ensure all parties are aligned on event details.
• Contribute to marketing efforts by promoting the event through various channels and upselling additional services or packages when appropriate.
• Oversee on-site operations during the event day, ensuring timely execution of scheduled activities and troubleshooting any issues that arise.
• Maintain organized records of contracts, catering arrangements, and other essential documentation related to the event.

Qualifications

• Previous experience in event marketing, planning, or hospitality is highly desirable; banquet, restaurant, hotel experience or fundraising background is a plus.
• Excellent communication skills with an emphasis on customer service and guest relations.
• Demonstrated organizational skills with the ability to manage multiple tasks efficiently
• Experience in catering or hospitality environments will be advantageous for understanding guest services and hospitality standards.
• Ability to adapt quickly in a fast-paced setting while maintaining professionalism and attention to detail. Join us in delivering memorable events that leave lasting impressions through meticulous planning and exceptional service!

Equal Opportunity Statement

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected status.