Event Coordinator (Part-Time)

Ultimate Staffing; Hartford (CT); On-site; USD 33,062,000 - 37,195,000; Part time

Benefits offered by this job

Flexible part-time schedule

Competitive pay

Mission-driven nonprofit support

Job summary

Ultimate Staffing in East Hartford is seeking an organized and energetic Event Coordinator to support a nonprofit organization. This onsite, part-time role offers approximately 20 hours per week and a pay rate of $24.00/hour.

You will plan fundraising and community outreach events, coordinate logistics with volunteers and vendors, and help manage donor engagement. The role requires collaboration with internal teams and occasional evening events.

Qualifications

• Prior experience in event planning, event management, or event coordination required
• Experience supporting nonprofit events or community outreach preferred
• Strong organizational and project management skills
• Excellent written and verbal communication abilities
• Ability to manage multiple events and deadlines simultaneously
• Proficiency with Microsoft Office Suite including Outlook, Word, and Excel
• Flexible to work occasional evening events as needed

Responsibilities

• Plan and coordinate nonprofit events, fundraisers, community programs, and special engagements.
• Manage event logistics including venue coordination, catering, equipment rentals, and vendor communications.
• Develop event timelines and ensure all deadlines are met.
• Coordinate event registration, attendee communications, and RSVP tracking.
• Assist with volunteer recruitment, scheduling, and event-day coordination.
• Work closely with internal teams to support fundraising and community outreach initiatives.
• Monitor event budgets and track expenses.
• Oversee event setup, execution, and breakdown.
• Maintain event records and prepare post-event reports and evaluations.
• Build and maintain positive relationships with sponsors, donors, vendors, and community partners.

Skills

Event planning

Organization

Communication

MS Office

Project management

Teamwork

Tools

Microsoft Office

Outlook

Excel

Job description

Ultimate Staffing is seeking an organized and energetic Event Coordinator to support a well-established nonprofit organization in East Hartford. This part-time opportunity is ideal for a candidate who enjoys planning meaningful events, coordinating logistics, and working collaboratively with volunteers, vendors, and community stakeholders. Is very organized and can complete tasks and take initiative. Marketing, Executive Assistant or an Administrative person who has supported projects with upper management.

The Event Coordinator will be responsible for planning, organizing, and executing a variety of fundraising, community outreach, and donor engagement events while ensuring a positive experience for attendees and participants. This is an onsite role with flexible daily hours, 20 hours a week.

Key Responsibilities

• Plan and coordinate nonprofit events, fundraisers, community programs, and special engagements.
• Manage event logistics including venue coordination, catering, equipment rentals, and vendor communications.
• Develop event timelines and ensure all deadlines are met.
• Coordinate event registration, attendee communications, and RSVP tracking.
• Assist with volunteer recruitment, scheduling, and event-day coordination.
• Work closely with internal teams to support fundraising and community outreach initiatives.
• Monitor event budgets and track expenses.
• Oversee event setup, execution, and breakdown.
• Maintain event records and prepare post-event reports and evaluations.
• Build and maintain positive relationships with sponsors, donors, vendors, and community partners.

Qualifications

• Prior experience in event planning, event management, or event coordination required.
• Experience supporting nonprofit events, fundraising activities, or community outreach programs preferred.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple events and deadlines simultaneously.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and collaboratively in a team environment.
• Flexibility to work occasional evening events as needed.

Why Join This Opportunity?

• Flexible part-time schedule, approximately 20 hours per week
• Competitive pay of $24.00/hour
• Opportunity to support a mission-driven nonprofit organization
• Collaborative and community-focused work environment
• Meaningful role with direct impact on fundraising and community engagement efforts

If you have questions regarding this opportunity, please contact:

Amy Blumenthal

Ultimate Staffing Services

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.