Onsite Part-Time Event Coordinator: Fundraisers & Outreach

Ultimate Staffing; Hartford (CT); On-site; USD 33,062,000 - 37,195,000; Part time

Benefits offered by this job

Flexible part-time schedule

Competitive pay

Mission-driven nonprofit support

Job summary

Ultimate Staffing in East Hartford is seeking an organized and energetic Event Coordinator to support a nonprofit organization. This onsite, part-time role offers approximately 20 hours per week and a pay rate of $24.00/hour.

You will plan fundraising and community outreach events, coordinate logistics with volunteers and vendors, and help manage donor engagement. The role requires collaboration with internal teams and occasional evening events.

Qualifications

• Prior experience in event planning, event management, or event coordination required
• Experience supporting nonprofit events or community outreach preferred
• Strong organizational and project management skills
• Excellent written and verbal communication abilities
• Ability to manage multiple events and deadlines simultaneously
• Proficiency with Microsoft Office Suite including Outlook, Word, and Excel
• Flexible to work occasional evening events as needed

Responsibilities

• Plan and coordinate nonprofit events, fundraisers, community programs, and special engagements.
• Manage event logistics including venue coordination, catering, equipment rentals, and vendor communications.
• Develop event timelines and ensure all deadlines are met.
• Coordinate event registration, attendee communications, and RSVP tracking.
• Assist with volunteer recruitment, scheduling, and event-day coordination.
• Work closely with internal teams to support fundraising and community outreach initiatives.
• Monitor event budgets and track expenses.
• Oversee event setup, execution, and breakdown.
• Maintain event records and prepare post-event reports and evaluations.
• Build and maintain positive relationships with sponsors, donors, vendors, and community partners.

Skills

Event planning

Organization

Communication

MS Office

Project management

Teamwork

Tools

Microsoft Office

Outlook

Excel

Job description

Ultimate Staffing in East Hartford is seeking an organized and energetic Event Coordinator to support a nonprofit organization. This onsite, part-time role offers approximately 20 hours per week and a pay rate of $24.00/hour.

You will plan fundraising and community outreach events, coordinate logistics with volunteers and vendors, and help manage donor engagement. The role requires collaboration with internal teams and occasional evening events.