Event Specialist

LHH; Washington (District of Columbia); Hybrid; USD 48,000 - 64,000; Full time

Job summary

LHH in Washington, DC is seeking a temporary Event Specialist to support the planning, coordination, and execution of conferences, expos, and member-facing events. This role emphasizes organized event logistics, stakeholder support, and exceptional customer service across the event lifecycle.

The position is a temporary hybrid opportunity based in Washington, DC, with responsibilities spanning registrations, communications, attendee support, and post-event reporting.

Qualifications

• 2+ years of experience in event planning, conference management, association management, sponsorship coordination, customer service, or a related field.
• Strong project management and organizational skills with the ability to manage multiple deadlines simultaneously.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and event-related technology platforms.

Responsibilities

• Support the planning, coordination, and execution of conferences, meetings, and special events.
• Serve as a primary point of contact for event participants, partners, vendors, and stakeholders, ensuring a positive event experience from planning through onsite execution.
• Manage event registrations, participant communications, event materials, and required documentation.
• Coordinate event logistics, including scheduling, deadlines, attendee support, and vendor collaboration.
• Develop and distribute event-related communications, updates, and logistical information.
• Respond to inquiries regarding event participation, registration, policies, deadlines, and general event support.
• Maintain accurate records, participant data, financial documentation, and event reporting.
• Process invoices, payment requests, and other administrative documentation.
• Support event technology platforms, registration systems, databases, and attendee engagement tools.
• Track project timelines and deliverables to ensure successful event execution.
• Manage shared support channels and provide timely assistance to participants and stakeholders.
• Assist with event marketing efforts, outreach campaigns, and post-event reporting.
• Collaborate with internal teams and external partners to ensure seamless event operations.
• Provide onsite support for meetings, conferences, and special events, including attendee assistance, logistics coordination, and troubleshooting.

Skills

Event planning

Conference management

Customer service

Project management

Stakeholder coordination

Microsoft Office

Event technology platforms

Tools

Microsoft Office

Event platforms

Job description

Hybrid | Washington, DC | Temporary Assignment

Our client, a respected nonprofit organization in Washington, DC, is seeking a temporary Event Specialist to support the planning, coordination, and execution of conferences, expos, and member-facing events. This role is ideal for a highly organized professional who enjoys managing event logistics, supporting external stakeholders, and delivering exceptional customer service throughout the event lifecycle.

Key Responsibilities

• Support the planning, coordination, and execution of conferences, meetings, and special events.


• Serve as a primary point of contact for event participants, partners, vendors, and stakeholders, ensuring a positive event experience from planning through onsite execution.


• Manage event registrations, participant communications, event materials, and required documentation.


• Coordinate event logistics, including scheduling, deadlines, attendee support, and vendor collaboration.


• Develop and distribute event-related communications, updates, and logistical information.


• Respond to inquiries regarding event participation, registration, policies, deadlines, and general event support.


• Maintain accurate records, participant data, financial documentation, and event reporting.


• Process invoices, payment requests, and other administrative documentation.


• Support event technology platforms, registration systems, databases, and attendee engagement tools.


• Track project timelines and deliverables to ensure successful event execution.


• Manage shared support channels and provide timely assistance to participants and stakeholders.


• Assist with event marketing efforts, outreach campaigns, and post-event reporting.


• Collaborate with internal teams and external partners to ensure seamless event operations.


• Provide onsite support for meetings, conferences, and special events, including attendee assistance, logistics coordination, and troubleshooting.

Qualifications

• 2+ years of experience in event planning, conference management, association management, sponsorship coordination, customer service, or a related field.


• Strong project management and organizational skills with the ability to manage multiple deadlines simultaneously.


• Excellent verbal and written communication skills.


• Proficiency with Microsoft Office Suite and event-related technology platforms.


• Experience supporting conferences, trade shows, educational programs, or nonprofit events is highly preferred.


• Ability to work independently while collaborating with a variety of stakeholders.


• Strong attention to detail and commitment to providing exceptional customer service.

Why Apply?

This is an excellent opportunity for an event professional seeking hands-on experience supporting high-visibility conferences and special events within a collaborative, mission-driven organization. You'll have the opportunity to work across event operations, stakeholder management, communications, and sponsorship initiatives while contributing to impactful programs and events.

This is a temporary hybrid opportunity based in Washington, DC. Candidates with experience in events, conferences, sponsorships, association management, or nonprofit operations are encouraged to apply.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act


• Los Angeles City Fair Chance Ordinance


• Los Angeles County Fair Chance Ordinance for Employers


• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets the individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.