Event Coordinator (Part-Time)

Ultimate Staffing Services; Hartford (CT); On-site; USD 27,000 - 39,000; Part time

Job summary

Ultimate Staffing is seeking an organized and energetic Event Coordinator to support a well-established nonprofit in East Hartford. This part-time role (approximately 20 hours per week) involves planning fundraising and community events, coordinating logistics, and collaborating with volunteers, vendors, and donors to create meaningful experiences.

The ideal candidate has experience in event planning, strong written and verbal communication, and the ability to manage multiple events and

Qualifications

• Prior experience in event planning or event coordination required.
• Experience supporting nonprofit events or community outreach preferred.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple events and deadlines simultaneously.
• Proficiency with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Plan and coordinate nonprofit events, fundraisers, and community programs.
• Manage event logistics including venue, catering, equipment, and vendor communications.
• Develop event timelines and ensure deadlines are met.
• Coordinate event registration, attendee communications, and RSVP tracking.
• Assist with volunteer recruitment, scheduling, and event-day coordination.
• Collaborate with internal teams to support fundraising and outreach.
• Monitor event budgets and track expenses.
• Oversee event setup, execution, and breakdown.
• Maintain event records and prepare post-event reports.
• Build and maintain relationships with sponsors, donors, vendors, and community partners.

Job description

Ultimate Staffing is seeking an organized and energetic Event Coordinator to support a well-established nonprofit organization in East Hartford. This part-time opportunity is ideal for a candidate who enjoys planning meaningful events, coordinating logistics, and working collaboratively with volunteers, vendors, and community stakeholders. Is very organized and can complete tasks and take initiative. Marketing, Executive Assistant or an Administrative person who has supported projects with upper management.

The Event Coordinator will be responsible for planning, organizing, and executing a variety of fundraising, community outreach, and donor engagement events while ensuring a positive experience for attendees and participants. This is an onsite role with flexible daily hours, 20 hours a week.

Key Responsibilities

• Plan and coordinate nonprofit events, fundraisers, community programs, and special engagements.
• Manage event logistics including venue coordination, catering, equipment rentals, and vendor communications.
• Develop event timelines and ensure all deadlines are met.
• Coordinate event registration, attendee communications, and RSVP tracking.
• Assist with volunteer recruitment, scheduling, and event-day coordination.
• Work closely with internal teams to support fundraising and community outreach initiatives.
• Monitor event budgets and track expenses.
• Oversee event setup, execution, and breakdown.
• Maintain event records and prepare post-event reports and evaluations.
• Build and maintain positive relationships with sponsors, donors, vendors, and community partners.

Qualifications

• Prior experience in event planning, event management, or event coordination required.
• Experience supporting nonprofit events, fundraising activities, or community outreach programs preferred.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple events and deadlines simultaneously.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and collaboratively in a team environment.
• Flexibility to work occasional evening events as needed.

Why Join This Opportunity?

• Flexible part-time schedule, approximately 20 hours per week
• Competitive pay of $24.00/hour
• Opportunity to support a mission-driven nonprofit organization
• Collaborative and community-focused work environment
• Meaningful role with direct impact on fundraising and community engagement efforts