Event Coordinator

Kona Ice of Madison; Verona (WI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Bonuses

Job summary

Kona Ice seeks an Event Coordinator to manage bookings and communications for Madison-area events. You will book and coordinate events for Kona Ice of Madison and related ventures, answer inquiries, and maintain schedules using Kona OS and Brayv.AI.

The role emphasizes meticulous data entry, professional communication, and the ability to work independently during standard business hours with peak-season flexibility. Bonuses target sales increases as part of performance rewards.

Qualifications

• Strong attention to detail for accurate data entry and task management.
• Excellent written and verbal communication, professional phone/email etiquette.
• Ability to work independently and manage multiple software platforms.

Responsibilities

• Book and coordinate events for Kona Ice and Travelin' Tom's Coffee.
• Answer emails and calls to gather needed information for bookings.
• Use Kona OS and Brayv.AI to schedule and communicate with customers.
• Initiate new business through prospecting events (schools, youth sports, corporate).

Skills

Attention to detail

Excellent communication

Independent worker

Data entry

Tools

Kona OS

Brayv.AI

Job description

Responsible for booking over 2,000 events per year for Kona Ice of Madison and Travelin' Tom's Coffee of Central Madison and future businesses. Answering emails and phone calls to facilitate needed information to book events for us in South Central Wisconsin. Candidates must be able to work independently. Excellent communication skills and attention to detail are important for this position. Event Coordinator will be using our scheduling and contact software Kona OS, as well as Brayv.AI to help with scheduling and communications with our customers.

We are looking for someone with:

Strong attention to detail for accurate data entry and task management.

Excellent written and verbal communications, professional phone/email etiquette.

Comfortable with technology and a quick learner for multiple software platforms.

Proactive, reliable and able to work independently.

Available during standard business hours with flexibility during peak season.

Initiate new business through prospecting are events such as school, youth sports and corporate events.

Position is a salaried position with attainable bonuses for excellent work and incremental sales increases.

Company Information

Kona Ice is a fun, always changing work environment. We are a mobile vendor so your office moves. You are out in the community meeting new people everyday. You get to be part of a growing franchise and learn what it is like to be an entrepreneur. We’re mobile. We’re fun. We’re stocked with the most delicious flavors you’ve ever tasted. Need a moment of pure bliss? Kona Ice has you covered. Come visit us, let our sweet tunes sweep you away to an island in the middle of the ocean. And while you’re there, kick up your feet and enjoy a nice cup of our premium shaved ice.