EVENT COORDINATOR

Archdiocese of San Antonio; United States; On-site; USD 17,000 - 34,000; Part time

Benefits offered by this job

403b Retirement

Employee Assistance Program

Job summary

Archdiocese of San Antonio in the United States seeks a part-time Event Coordinator to serve as liaison between St. Joseph Catholic Church and families, coordinating weddings, funerals, quinceañeras, sweet 16s, and other liturgical events.

The Event Coordinator will serve as Sacristan during liturgies, helping create a welcoming and reverent environment for the parish. Responsibilities include ensuring facilities are prepared and secure, coordinating readings and musicians, arranging rehearsals,

Qualifications

• Ability to establish and maintain effective working relationships.
• Exceptional communication and collaboration skills.
• Strong organizational and time management skills.
• Ability to work in a fast-paced environment.
• Supports and upholds the philosophy of Catholicism and the mission of the parish.
• Adherence to the Code of Conduct and Faith and Moral Policy is mandatory.
• Adhering to safety training and protocols daily, and promoting the well-being of self and others.

Responsibilities

• Works with individuals in ensuring all Church teachings and liturgical guidelines are followed while accommodating wishes for liturgies.
• Serves as Sacristan during liturgies.
• Ensures the facility (Church, Chapel, or Hall) is prepared for events, including temperature control and readings copies.
• Oversees opening and locking up of the facilities and follows security procedures.
• Coordinates readings, lectors, musicians, and the potential for altar servers.
• Coordinates and communicates with the Director of Liturgy.
• For weddings, works with the couple to identify items used in the ceremony (coins, rosaries, flowers, etc.).
• After wedding ceremonies, provides certificates and secures signed licenses for church records.
• For weddings and quinceañeras/sweet 16s, coordinates rehearsals prior to the event date.
• Maintains positive relationships with staff, volunteers, and community members who use the facility.

Skills

Excellent communication

Organization

Teamwork

Job description

Description

Employment Status: Part-Time

FLSA Status: Non-Exempt/Hourly

Schedule varies based on events (2-6 hours per week)

Reports to: Marriage Coordinator

Benefits may include:

• 403b Retirement


• Employee Assistance Program

Summary:

Event Coordinator will serve as the liaison between St. Joseph Catholic Church and the families, in coordinating various parish services. This can include, but is not limited to, weddings, funerals, quinceañeras, sweet 16s, and other liturgical events (as necessary). The Event Coordinator will serve as Sacristan during the Liturgy at each event; playing a key role in creating a welcoming and enriching environment for our community and ensuring the success of various Catholic events.

Requirements

Position Responsibilities:

• Works with individuals in ensuring all Church teachings and Liturgical guidelines are followed while accommodating their wishes for Liturgies;


• Severs as Sacristan during Liturgies;


• Ensures the facility (Church, Chapel, or Hall) is prepared for event to include temperature control, setup, all Lectors have copies of the readings, etc.;


• Oversees the opening and locking up of the facilities, ensuring that all security procedures are followed;


• Works with individuals in the selection of the readings, Lectors, musicians; and the possibility of having Altar Servers;


• Coordinates and communicates with the Director of Liturgy;


• For weddings, works with the couple in identifying items to be used in the ceremony (ie: coins/arras, Rosary, Flowers to our Blessed Mother, lasso, etc.;


• After wedding ceremony, provides the couple their certificate, ensures the Church or Chapel is in orderly fashion to include the Sacristy and secures the signed license for St. Joseph Catholic Church records;


• For wedding and quinceañeras/sweet 16s, coordinates the rehearsal prior to the event date;


• Maintains positive relationships with staff, volunteers, and community members who use the facility.

Other Requirements

• Ability to establish and maintain effective working relationships.


• Exceptional communication and collaboration skills.


• Strong organizational and time management skills.


• Ability to work in fast-paced environment.


• Supports and upholds the philosophy of Catholicism and the mission of the parish.


• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.


• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.


• undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.


• Performs other duties as assigned.