Hall Coordinator

Olgcstx; San Antonio (TX); Hybrid; USD 21,000 - 30,000; Part time

Benefits offered by this job

403b Retirement

Employee Assistance Program

Job summary

St Leonard Catholic Church is seeking a Hall Coordinator to manage Parish Hall operations for events, serving as the point of contact to ensure a seamless experience for parish ministry leaders, parishioners, and clients.

The Hall Coordinator will work under the Pastor to oversee events held in the Parish Hall, including weddings, quinceañeras, funerals, parish activities, and meetings, ensuring smooth execution and excellent guest service. Evening, weekend, and on-call hours may be required.

Qualifications

• High School diploma or equivalent.
• Must have good customer service skills and experience.
• Must have good communication skills, verbal and written.
• Must successfully pass a background and criminal history.
• Ability to communicate with all levels of management and staff.
• Must have a clean, neat appearance and professional demeanor.
• Must be Bilingual (English and Spanish).
• Punctual and dependable.
• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Responsibilities

• Organizes, maintains, and manages the operations and reliability of St Leonard venues.
• Responsible for opening and closing of the venue's doors for each event.
• Responsible for turning on and off the venue lights.
• Responsible for turning on and off the venue AC and monitors its cold or heat settings.
• Must check that restrooms are adequately stocked with all the supplies.
• Must ensure that the venue is properly prepared with all trashcans.
• Must ensure that the Concession is properly stocked with all the drinks and food sold.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, and financial information.
• Adherence to the Code of Conduct, TABC, and other Awareness Programs is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the mission and vision of the organization.
• Performs other duties as assigned.

Skills

Customer service

Verbal communication

Written communication

Bilingual (English and Spanish)

Punctuality

Reliable transportation

Driver's license

Vehicle insurance

Education

High school diploma

Job description

Employment Status: Part-time

FLSA Status: Non-Exempt/Hourly

Schedule: Less than 20 hrs. per week/ 7:30am to 10:30am and 4:00pm to 12:00am, evenings, weekends, and on call as needed.

Reports to: Priest

Benefits may include:

• 403b Retirement
• Employee Assistance Program

Description

The Hall Coordinator manages the operations of St Leonard’s Catholic Church venues and is the point of contact for all events scheduled in the Parish Hall. Works under the supervision of the Pastor to ensure parish ministry leaders, parishioners and clients have a seamless event in the Parish Hall and a wonderful experience when they choose St. Leonard Catholic Church as their venue of choice. Works events held in the Parish Hall and assists the client during the event. Events held in the Parish Hall include receptions for weddings, quinceaneras, funerals, parish ministry events and/or activities including meetings, private parties and events.

Position Responsibilities:

• Organizes, maintains, and manages the operations and reliability of St Leonard venues.
• Responsible for opening and closing of the venue’s doors for each event.
• Responsible for turning on and off the venue lights.
• Responsible for turning on and off the venue AC and monitors its cold or heat settings.
• Must check that restrooms are adequately stocked with all the supplies.
• Must ensure that the venue is properly prepared with all trashcans.
• Must ensure that the Concession is properly stocked with all the drinks and food sold. (If applicable)
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, and financial information.
• Adherence to the Code of Conduct, TABC, and other Awareness Programs is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the mission and vision of the organization.
• Performs other duties as assigned.

Requirements

Minimum Qualifications:

• High School diploma or equivalent
• Must have good customer service skills and experience.
• Must have good communication skills, verbal and written.
• Must successfully pass a background and criminal history.
• Ability to communicate with all levels of management and staff.
• Must have a clean, neat appearance and professional demeanor.
• Must be Bilingual (English and Spanish)
• Punctual and dependable.
• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge, Skills, and Abilities:

• Physical Requirements: able to lift 30 lbs. frequently, stand/walk 8-12 hours
• Good interpersonal skills, be friendly, outgoing and willing to work under pressure
• Excellent time management, creative problem solving and communication skills required
• Knowledge and ability to work with various technology
• Working knowledge of facilities maintenance, and custodial principles and practices.
• Working knowledge of applicable Federal, State, and local laws, rules, regulations, codes.
• Experience in preparing a variety of reports related to operational activities, including ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.
• A good knowledge base of preventative maintenance principles and practices.
• Must be detail oriented in all tasks, organized, self-motivated, work well independently and in a team.
• Must have good critical thinking and problem-solving skills.
• Ability to work evenings, weekends through 12:00am and holidays due to an unpredictable work schedule when necessary.
• Ability to relate positively to others in the work environment. Demonstrates courtesy while performing assigned duties, exercising initiative in efficiently resolving problems, and avoids use of foul or improper language.

Travel Requirements:

• Travel is not required for this position.