Special Mass Coordinator

Catholic Diocese of Raleigh; Clayton (NC); On-site; USD 25,000 - 39,000; Part time

Job summary

Saint Ann Catholic Parish of Clayton in Clayton, NC seeks a Part Time Special Mass Coordinator to oversee weddings, funerals, and other services with strong attention to liturgical detail and records accuracy. You will guide families through sacramental requirements, coordinate with clergy, staff, and volunteers, and ensure compliant, well-organized ceremonies.

Experience in catechesis or ministry is preferred; bilingual skills are a plus.

Qualifications

• High school diploma or equivalent.
• Excellent time management and organizational skills.
• Ability to handle confidential information with discretion.
• Strong communication and interpersonal abilities.
• Proficiency with Microsoft Office Suite required.
• Background checks and Safe Environment Training completed.

Responsibilities

• Coordinate weddings, funerals, quinceañeras, and other services from planning to execution.
• Maintain sacramental records and diocesan paperwork with accuracy.
• Prepare mass binders and delegation letters for visiting clergy.
• Meet families face-to-face to guide ceremony planning and requirements.
• Coordinate with parish staff, volunteers, and ministers for smooth celebrations.

Skills

Time management

Discretion

Organization

Communication

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Saint Ann Catholic Parish of Clayton

Employment Type

Part Time

Location

Clayton, NC

Posted Date

November 02, 2026

Position Summary:

The Special Mass Coordinator serves as a pastoral and administrative bridge between the parish clergy and parishioners during significant life transitions. This role is responsible for the end-to-end coordination, documentation, and liturgical execution of weddings, funerals, quinceañeras, and other special services. The Special Mass Coordinator also manages official Diocesan records and parish sacramental books and provides face-to-face guidance for families in planning ceremonies to ensure the parish's most sacred moments are organized, compliant, and supportive of the community’s spiritual needs. The Special Mass Coordinator is eligible for performance-based bonuses and reports directly to the Director of Faith Formation.

Key Respnsibilities:

Liturgical Planning & Celebration

• Sacramental Oversight
  • Organize and prepare for weddings, funerals, quinceañeras, anniversaries, and memorials.
• Prepare specialized Mass binders for priests/deacons and compose letters of delegation for visiting clergy.
• Ceremonial Coordination
  • Ensure all services adhere to Church protocol and participate in the ceremonies as needed to ensure smooth execution.
• Adult Sacraments
  • Manage the scheduling and requirements for Adult Baptisms, First Communions, and Confirmations specifically tied to marriage preparation.
• Direct Consultations
  • Meet face-to-face with families to ascertain needs, provide instruction on sacramental requirements, and guide them through the "next steps" for their specific service.
• Work with the Pastor’s Secretary for scheduling and coordinate with liturgical volunteers and ministry leaders to support families during their celebrations.
• Partner with the Columbarium Committee and bookkeeping to reserve niches, schedule services, and process payments.

Records & Canonical Compliance

• Sacramental Records
  • Maintain and update official parish sacramental books and digital databases for all Baptisms, Weddings, Confirmations, and deaths.
• Compliance & Documentation
  • Ensure all Diocesan paperwork is completed accurately; maintain ongoing communication with the Chancery regarding wedding paperwork and canonical entries.
• Administrative Stewardship
  • Maintain fund logs for fee collections, including the timely submission of music allocations and other fees to the Bookkeeper.

Office & Community Operations

• Administrative Support
  • Record phone greetings, manage daily office inquiries, and assist parishioners following weekend Masses.
• Community Events
  • Assist in the planning and execution of large-scale parish events involving the wider community.
• Participate in staff meetings and coordinate with the faith formation department to ensure record-keeping alignment.

Other Duties as Assigned

• Perform additional tasks and responsibilities as directed by the Pastor, Executive Director of Operations, or Director of Faith Formation to support organizational goals and business needs.
• High school diploma
• Professional experience in catechesis, ministry, education, or related field.
• Proven ability to handle highly confidential information with discretion while working with private, sensitive, timely, and critical matters utilizing best judgement, tact, respect and discretion.
• Excellent time management, organization, and task prioritization skills required.
• Proficient and experienced with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Publisher, etc.).
• Satisfactorily completing background and reference checks prior to employment is required.
• Must complete Diocese-sponsored Safe Environment Training.

Preferred Qualifications:

• Roman Catholic in good standing and/or previous experience working for the Catholic Church is preferred
• Bilingual in English and Spanish
• Working in a Catholic Church setting with lay staff and clergy.
• Frequent meetings and events inside and outside the parish.
• Frequent evening and weekend work is required to meet business needs.
• Physical demands include occasional lifting of equipment (up to 25 lbs.) and setting up technology for events.

Position Start Date: As soon as possible