Event Coordinator

Archdiocese of San Antonio; Spring Branch (TX); On-site; USD 4,000 - 7,000; Part time

Benefits offered by this job

403b Retirement

Employee Assistance Program

Job summary

The Event Coordinator at Archdiocese of San Antonio will act as liaison between St. Joseph Catholic Church and families, coordinating weddings, funerals, quinceañeras, sweet 16s and other liturgical events as needed.

Serving as Sacristan during liturgy, you will help create a welcoming environment and ensure events run smoothly. Part-time role with responsibilities across planning, coordination, and execution of parish services, requiring strong communication, organization, and faith-based

Qualifications

• Excellent communication and collaboration skills.
• Strong organizational and time management abilities.
• Experience coordinating parish events is a plus.
• Supports and upholds Catholic mission and parish policies.

Responsibilities

• Coordinate weddings, funerals, quinceañeras, and other liturgical events with families.
• Serve as Sacristan during liturgies.
• Prepare facilities for events (temperature, seating, readings copies, etc.).
• Oversee opening/closing of facilities and security procedures.
• Coordinate readings, musicians, and altar servers as needed.
• Liaise with the Director of Liturgy and other staff; ensure smooth event flow.
• Provide post-event duties like issuing certificates and orderly sacristy.

Skills

Communication

Time management

Relationship building

Job description

Employment Status: Part-Time

FLSA Status: Non-Exempt/Hourly

Schedule varies based on events (2-6 hours per week)

Reports to: Marriage Coordinator

Benefits May Include

• 403b Retirement
• Employee Assistance Program

Summary

Event Coordinator will serve as the liaison between St. Joseph Catholic Church and the families, in coordinating various parish services. This can include, but is not limited to, weddings, funerals, quinceañeras, sweet 16s, and other liturgical events (as necessary). The Event Coordinator will serve as Sacristan during the Liturgy at each event; playing a key role in creating a welcoming and enriching environment for our community and ensuring the success of various Catholic events.

Position Responsibilities

• Works with individuals in ensuring all Church teachings and Liturgical guidelines are followed while accommodating their wishes for Liturgies;
• Severs as Sacristan during Liturgies;
• Ensures the facility (Church, Chapel, or Hall) is prepared for event to include temperature control, setup, all Lectors have copies of the readings, etc;
• Oversees the opening and locking up of the facilities, ensuring that all security procedures are followed;
• Works with individuals in the selection of the readings, Lectors, musicians; and the possibility of having Altar Servers;
• Coordinates and communicates with the Director of Liturgy;
• For weddings, works with the couple in identifying items to be used in the ceremony (ie: coins/arras, Rosary, Flowers to our Blessed Mother, lasso, etc;
• After wedding ceremony, provides the couple their certificate, ensures the Church or Chapel is in orderly fashion to include the Sacristy and secures the signed license for St. Joseph Catholic Church records;
• For wedding and quinceañeras/sweet 16s, coordinates the rehearsal prior to the event date;
• Maintains positive relationships with staff, volunteers, and community members who use the facility.

Other Requirements

• Ability to establish and maintain effective working relationships.
• Exceptional communication and collaboration skills.
• Strong organizational and time management skills.
• Ability to work in fast-paced environment.
• Supports and upholds the philosophy of Catholicism and the mission of the parish.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
• undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.