Event Coordinator

SelectFlorida; Orlando (FL); On-site; USD 23,000 - 32,000; Part time

Job summary

SelectFlorida is seeking a Part-Time Event Coordinator to assist in planning and executing Partner Program events and supporting program members. The role emphasizes attention to detail, timelines, and effective communication across teams.

You will develop event timelines, manage registrations and logistics, coordinate vendors, and ensure contracts are fulfilled. The position requires office presence in Orlando and offers 20–24 hours per week.

Qualifications

• Intermediate level competence with Microsoft Office applications.
• Experience conducting internet searches and producing graphic documentation.
• Ability to attend local events.
• Ability to work in office.

Responsibilities

• Plan and implement SelectFlorida Partner Program events, ensuring meet desired outcomes.
• Develop comprehensive timelines and schedules to ensure every aspect of assigned events run smoothly.
• Coordinate event logistics to include, but not limited to, registrations, attendee recruitment and communication, marketing, transportation, event materials, and venue and vendor management.
• Support effective vendor and venue relationships to include, but not limited to, researching and booking vendors and venues, and ensuring vendors and venues follow timelines, requirements, contractual obligations, agreed upon event support, and delivery schedules.
• Provide support to partner program members to include, but not limited to, communicating with members and key stakeholders in a timely and professional manner, fielding questions, relationship management, and membership administration.
• Communicate effectively with internal and external stakeholders.
• Track expenses against approved budgets, process paperwork and invoices, answer internal and external emails, prepare event reports and briefings, and perform other event administration tasks as assigned.
• Coordinate other events as assigned.

Skills

Internet research

Graphic documentation

Attend local events

Office presence

Tools

Microsoft Office

Job description

Job Title: Event Coordinator – Part-Time (20-24 hours weekly)

FLSA Status: Nonexempt (Hourly)

Reports To: Director, Partner Program and Events

Pay Band: $20.00 hourly

BASIC PURPOSE:

The Part-Time Event Coordinator is responsible for assisting in the planning and implementation of SelectFlorida Partner Program events, as well as supporting Partner Program members.

ESSENTIAL ACCOUNTABILITIES OR TASKS:

• Plan and implement SelectFlorida Partner Program events, ensuring meet desired outcomes.
• Develop comprehensive timelines and schedules to ensure every aspect of assigned events run smoothly.
• Coordinate event logistics to include, but not limited to, registrations, attendee recruitment and communication, marketing, transportation, event materials, and venue and vendor management.
• Support effective vendor and venue relationships to include, but not limited to, researching and booking vendors and venues, and ensuring vendors and venues follow timelines, requirements, contractual obligations, agreed upon event support, and delivery schedules.
• Provide support to partner program members to include, but not limited to, communicating with members and key stakeholders in a timely and professional manner, fielding questions, relationship management, and membership administration.
• Communicate effectively with internal and external stakeholders.
• Track expenses against approved budgets, process paperwork and invoices, answer internal and external emails, prepare event reports and briefings, and perform other event administration tasks as assigned.
• Coordinate other events as assigned.

MINIMUM QUALIFICATIONS REQUIRED:

• Intermediate level competence with Microsoft Office applications
• Experience conducting internet searches and producing graphic documentation
• Ability to attend local events
• Ability to work in office

PREFERRED QUALIFICATIONS:

• Previous experience in a government or not-for-profit agency
• Knowledge of government and / or legislative operations and processes
• Demonstrated experience working with senior level management
• Experience in Executive Assistant/support roles

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for the employee to fill this position. Duties, responsibilities and activities may change at any time with or without notice.

SelectFlorida is an equal opportunity employer.