Student Assistant - FSI Event Assistant

University of Florida; Gainesville (FL); On-site; USD 17,000 - 24,000; Part time

Benefits offered by this job

Academic internship credit

Flexible hours

Job summary

The University of Florida is seeking an Events Assistant to support planning, coordination, and execution of Florida Semiconductor Institute events. You will help with logistics, vendor communication, registration, and on-site coordination, gaining exposure across conferences, seminars, networking events, and outreach programs.

The role emphasizes customer service, teamwork, and adaptability, with internship opportunities through the College of Health & Human Performance.

Qualifications

• Current UF student; interest in event management, hospitality, marketing or communications.
• Ability to work independently and as part of a team.
• Willingness to work evenings or weekends based on event schedules.

Responsibilities

• Assist with planning, coordination, and execution of multiple events at various stages.
• Maintain event planning documents, timelines, trackers, checklists.
• Participate in meetings and assist with follow-up.
• Prepare run-of-show schedules, floor plans, and operational materials.
• Prepare materials such as name badges and signage; organize supplies.
• Coordinate logistics with campus partners, vendors and student volunteers.
• Assist on-site with setup, breakdown, registration, A/V, and guest services.

Skills

Strong communication

Organizational skills

Independent and collaborative

Punctual and detail oriented

Education

Enrollment as UF student

Job description

Job no: 541939
Work type: Student Ast
Location: Main Campus (Gainesville, FL)
Categories: Communications/Public Relations/Marketing, Office/Administrative/Fiscal Support
Department: 19050500 - EG-SEMICONDUCTORS

Classification Title:

The Event Assistant supports the successful planning, coordination, and execution of events hosted by the Florida Semiconductor Institute (FSI). This position assists with event logistics, vendor communication, registration processes, and onsite coordination. The ideal candidate is detail-oriented, adaptable, and possesses excellent customer service skills.

This role offers hands‑on experience throughout the event lifecycle, from initial planning and preparation for on‑site execution and post‑event evaluation. The Events Assistant will contribute to a diverse portfolio of FSI‑hosted events, including industry conferences, educational seminars, networking events, and community outreach programs. Candidates should have an interest in event management, hospitality, marketing, communications, or related fields and be eager to gain practical experience.

Job Description:

Key Responsibilities:

Event Support & Coordination

• Assist with the planning, coordination, and execution of multiple events at various stages of development.
• Maintain event planning documents, timelines, task trackers, contact and logistical checklists.
• Participate in planning meetings and assist with follow‑up.
• Support the preparation of event schedules like run‑of‑shows, floor plans, and other operational materials.
• Prep and organize event materials, including but not limited to name badges, signage, promotional items, and supplies.
• Coordinate event logistics with campus partners, vendors, and student volunteers.
• Assist with on‑site event setup, breakdown, registration, A/V setup, attendee check‑in, and guest services.
• Assist in transporting and organizing materials and equipment to and from event locations.

Marketing & Communications (Light)

• Capture event photos and assist with basic content creation for marketing use.
• Document event observations and attendee feedback to support post‑event debriefs and improvements.
• Support event‑related communications including but not limited to registration reminders, logistical updates, and post‑event surveys.

Expected Salary: $15.00 per hour

Academic Internship Opportunity & Work Schedule:

This position can be designed to accommodate students seeking to fulfill internship or practicum requirements through the University of Florida's College of Health & Human Performance (HHP).

HHP Internship Capstone Opportunity: Students seeking to fulfill their Internship Capstone Course requirement may be eligible for a temporary full‑time schedule of up to 40 hours per week for the required internship period, subject to academic approval and applicable university employment policies.

After the approved internship period ends, the position will return to its standard part‑time schedule of up to 20 hours per week, subject to continued employment.

Students interested in receiving academic credit should communicate their internship requirements during the application and interview process. Final eligibility and approval remain the responsibility of the student's academic program.

Required Qualifications:

This role offers hands‑on experience throughout the event lifecycle, from initial planning and preparation for on‑site execution and post‑event evaluation. The Events Assistant will contribute to a diverse portfolio of FSI‑hosted events, including industry conferences, educational seminars, networking events, and community outreach programs. Candidates should have an interest in event management, hospitality, marketing, communications, or related fields and be eager to gain practical experience.

Preferred:

Preferred Qualifications:

• Strong communication and organizational skills.
• Ability to work independently and collaboratively.
• Punctual, dependable, creative, and detail oriented.
• Experience with events, customer service, or communications.
• Willingness to work occasional evenings or weekends based on event schedules.
• Interest or coursework in Event/Hospitality Management, Public Relations, Marketing, Communication, or related fields.

Health Assessment Required:

Health Assessment Required: No

Advertised: 06 Nov 2026 Eastern Standard Time
Applications close: 20 Nov 2026 Eastern Standard Time

The University of Florida is an Equal Employment Opportunity Employer.

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