Event Coordinator

Avasant, LLC; El Segundo (CA); Hybrid; USD 34,000 - 55,000; Part time

Job summary

Avasant, LLC is seeking a detail-oriented Event Coordinator to support a multi-day event in El Segundo, CA. The role begins with in-office work prior to the event and shifts to on-site leadership during event days (September 14–15, 2026).

Responsibilities include pre-event logistics, vendor coordination, timeline management, guest communications, and on-site problem solving to ensure seamless execution across all program days.

Qualifications

• Prior experience in event coordination, production, or event management required.

Responsibilities

• Assist with pre-event logistics and planning.
• Coordinate with vendors, venues, and partners.
• Support production timelines and event documentation.
• Manage guest communications and confirmations.
• Oversee off-site event execution as assigned.
• Troubleshoot on-site challenges quickly and professionally.
• Provide general event coordination support across all program days.

Skills

Event coordination

Production planning

Vendor management

Time management

Communication

On-site leadership

Problem solving

Job description

WeareseekingahighlyorganizedandproactiveEventCoordinatortosupport a multi day eventtakingplace on Monday September 14,2026 and Tuesday, September 15.Thisrolerequiresbothadvanceplanningsupportandon-siteleadershipduringtheevent.

Thispositionisin-officeinElSegundopriortotheeventandfullyon-siteatduringeventday.

Timeline&Commitment

• Pre-Event(4WeeksPrior):
• 15–20hoursperweekin-officecapacityinElSegundo,supportingplanning,logistics,vendorcoordination,andproductionpreparation
• EventDate September 14:
• On-siteinprovidingcoordinationandleadershipsupport

LeadershipResponsibilities

• Lead– September 14,2026:
• Responsibilitiesincludemanagingrun-of-show,vendorcommunication,guestflow,transportationtiming(ifapplicable),andensuringseamlessexecutionofoff-siteexperiences.

KeyResponsibilities

• Assistwithpre-eventlogisticsandplanning
• Coordinatewithvendors,venues,andpartners
• Supportproductiontimelinesandeventdocumentation
• Manageguestcommunicationsandconfirmations
• Overseeoff-siteeventexecutionasassigned
• Troubleshooton-sitechallengesquicklyandprofessionally
• Providegeneraleventcoordinationsupportacrossallprogramdays

Qualifications

• Priorexperienceineventcoordination,production,oreventmanagementrequired
• Strongorganizationalandtime-managementskills
• Excellentcommunicationandvendormanagementabilities
• Abilitytoleadoff-siteactivationsindependently
• Comfortableworkingflexiblehoursleadinguptoandduringtheevent
• Calmunderpressurewithstrongproblem-solvingskills