Event Coordinator

Avasant; El Segundo (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading event management firm is seeking a highly organized and proactive Event Coordinator to support a multi-day event in Huntington Beach from May 3–6, 2026. The role requires both advance planning in El Segundo and on-site leadership during the event. Ideal candidates should possess prior experience in event coordination, strong organization, and time management skills, and the ability to independently lead off-site activities.

Qualifications

• Prior experience in event coordination, production, or event management required.
• Strong organizational and time-management skills.
• Excellent communication and vendor management abilities.

Responsibilities

• Assist with pre-event logistics and planning.
• Coordinate with vendors, venues, and partners.
• Manage guest communications and confirmations.
• Oversee off-site event execution as assigned.

Skills

Event coordination

Time management

Communication

Vendor management

Problem-solving

Job description

WeareseekingahighlyorganizedandproactiveEventCoordinatortosupportamulti-dayeventtakingplaceMay3–6,2026.Thisrolerequiresbothadvanceplanningsupportandon-siteleadershipduringtheevent.

Thispositionisin-officeinElSegundopriortotheeventandfullyon-siteat inHuntingtonBeachduringeventdays.

Timeline & Commitment

• Pre-Event(4WeeksPrior):
• 15–20hoursperweekin-officecapacityinElSegundo,supportingplanning,logistics,vendorcoordination,andproductionpreparation
• EventDates(May3–7,2026):
• On-siteinHuntingtonBeachprovidingcoordinationandleadershipsupport

Leadership Responsibilities

• Lead–May3,2026:Off-sitedinnercoordination
• Lead–May4,2026:Off-siteactivitycoordination
• Responsibilitiesincludemanagingrun-of-show,vendorcommunication,guestflow,transportationtiming(ifapplicable),andensuringseamlessexecutionofoff-siteexperiences.

Key Responsibilities

• Assistwithpre-eventlogisticsandplanning
• Coordinatewithvendors,venues,andpartners
• Supportproductiontimelinesandeventdocumentation
• Manageguestcommunicationsandconfirmations
• Overseeoff-siteeventexecutionasassigned
• Troubleshooton-sitechallengesquicklyandprofessionally
• Providegeneraleventcoordinationsupportacrossallprogramdays

Qualifications

• Priorexperienceineventcoordination,production,oreventmanagementrequired
• Strongorganizationalandtime-managementskills
• Excellentcommunicationandvendormanagementabilities
• Abilitytoleadoff-siteactivationsindependently
• Comfortableworkingflexiblehoursleadinguptoandduringtheevent
• Calmunderpressurewithstrongproblem-solvingskills