Treasury Administrative Assistant

Federal Reserve Bank of Kansas City; Omaha (NE); On-site; USD 40,000 - 67,000; Full time

Job summary

Federal Reserve Bank of Kansas City is seeking an Administrative Assistant to join the Treasury Services Division in Omaha, NE. The role provides calendar management, travel coordination, meeting support, and document preparation for division executives and staff.

You will handle basic projects, organize files, assist with event planning, and train junior staff as needed. This onsite, full-time position offers remote flexibility up to five days per month.

Qualifications

• Typically requires 1 year of previous experience.
• High school diploma or equivalent.
• Proficient with Outlook, Word, Excel, PowerPoint, Teams, email applications.
• Strong confidentiality due to access to sensitive information.
• Excellent customer service and organizational skills.
• Strong verbal and written communication skills.

Responsibilities

• Maintain executives' calendars and appointments.
• Purchase and manage inventory of supplies.
• Coordinate travel arrangements for Officers.
• Host and coordinate meetings and events for Officers and Division.
• Prepare and proofread letters, memos, presentations, and reports.
• Develop basic reports and handle moderate projects.
• Update information sharing websites and newsletters.

Skills

Outlook

Microsoft Word

Excel

PowerPoint

Teams

Email applications

Communication

Confidentiality

Customer service

Education

High school diploma or equivalent

Job description

Federal Reserve Bank of Kansas City When you join the Federal Reserve-the nation's central bank-you'll play a key role, collaborating with leading professionals to strengthen and protect our economic, financial and payments systems. We invest in contemporary and emerging technology each year to support the Federal Reserve and our economy, and we're building a dynamic and diverse team for our future. The Federal Reserve Bank of Kansas City is seeking an Administrative Assistant to join our Treasury Services Division organization. As a member of our team, you will provide administrative support to division executives and other staff including calendar management, coordinating travel arrangements, meeting coordination, event planning support, preparing, reviewing, and editing documents, and completing basic projects of routine to moderate complexity.

Key Activities

• Maintains and/or monitors electroniccalendar(s), deadlines, and appointments forOfficers.
• Purchases and manages inventory of supplies.
• Manages purchasing card expenditures andtimelyreconciliations.
• Makes travel arrangements for Officers, as well as incoming support for System or external gueststo include arranging for hotel accommodations, car rental, airline reservations, and/or other transportation, andfiling paperwork for reimbursement,whenappropriate.
• Serves as primarycoordinatorhostfor meetingsfor Officer and the Division,including, but not limited to, making conference room reservations,dining requests,guest access,and providing assistance during meetings.
• Organizes and maintains files of department correspondence anddocuments andis responsible for adhering to record retention guidelines.
• Prepares and proofreads letters, memos, presentations, and reports; ensures proper grammar, spelling, punctuation, and formatting while recommending improvements to written communications.
• Develops basic reports and completes projects of average to moderate complexity and priority.
• May update and/or maintain information sharing websites and other communication mediums (e.g.Teams,newsletters, video screens, etc.).
• Provides back-up support for other administrative assistants as needed and trains less experienced staff on administrative responsibilities.
• Completes other unique, department specific duties as assigned.

Required Qualifications

• Typically requires 1 year of previous experience.
• High school diploma or equivalent
• Proficientcomputer skills includingOutlook,Microsoft Word, Excel, PowerPoint, Teams, various internet applications, and email applications
• High standards of confidentiality due to possible access to sensitive information
• Willingness to perform additional responsibilities unique to the areas the position supports
• Stronginterpersonal skills including the ability to interact with high profile public contacts and/or external customers
• Strongverbal and written communication skills
• Excellent customer service and organizational skills
• Excellent attention to detail, time management skills, and multi-tasking ability

Preferred Qualifications

• Three to five yearsof administrative assistant experiencepreferred
• Basic project management skills and analytical skills preferred

Additional Information

How We Work

• Onsite, full-time(with5 days per month remote work flexibility)
• Location: Omaha, NE
• RemoteOnlyEligible:No

Salary

• $46,800- $60,500/ Experienced Level
• $51,900- $67,100/ Senior Level

Final offers aredeterminedby factors including the candidate's qualifications, internal alignment considerations, district assignment, and geographic location.

Screening Requirements

This position has additional screening requirements due to the information accessed while performing the job. These additional screenings would be initiated at the time of offer acceptance and can take up to a couple of months to be completed. You can begin work before the screening is completed; however, continued employment is contingent on acceptable screening results. The areas screened may include education/employment verification, criminal history, credit history, and reference check. United States citizenship or lawful permanent resident alien status with at least three or more years of United States residency from the date of legal entry to the United States is required for this position.

Sponsorship

The Federal Reserve Bank of Kansas City will not sponsor a new applicant for employment authorization for this position. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

About Us

• Total Rewards & Benefits
• Who We Are
• What We Do

Follow us onLinkedIn,Instagram,X (formerly Twitter),andYouTube

• Full Time / Part Time
• Full time
• Regular / Temporary
• Regular
• Job Exempt (Yes / No)
• No
• Job Category
• Operations Family Group
• Work Shift
• First (United States of America)

The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.