Event Coordinator

The Fountain Group; Clearwater (FL); Hybrid; USD 33,000 - 47,000; Full time

Job summary

The Fountain Group is seeking an Event & Tradeshow Logistics Coordinator to manage logistics for events and tradeshows, including retro planning, product ordering, venue research, and RSVP management. You will also support communication with third-party vendors and work with cross-functional teams and global markets.

Responsibilities include coordinating schedules, managing vendor relationships across agencies and venues, and developing briefs for invitations and production materials.

Qualifications

• Strong time management and ability to meet deadlines.
• Excellent communication with vendors and global partners.

Responsibilities

• Manage event and tradeshow logistics: retro planning, product ordering, venue research, and RSVP management
• Support communication with third-party vendors such as production agencies, venues, florists, photographers, A/V companies, and entertainment companies
• Liaise with cross-functional teams (digital, marketing, education, and creatives), as well as internal teams and global markets
• Manage schedules and timelines, and meet deadlines consistently
• Develop creative briefs for event invitations and production materials as needed
• Handle trade spending, vendor cost negotiations, purchase order management, and chargeback processing on a regular basis
• Help create global guidelines that drive trade show and event consistency across all markets
• Establish a trade show process for international events and identify gaps in needs

Skills

Time management

Communication

Vendor coordination

Cross-functional collaboration

Job description

Event & Tradeshow Logistics Coordinator
Pay: $29/hr to start | Location: Hybrid (2 days remote) | Schedule: Monday-Friday, 9am-5pm

The Fountain Group is hiring for a prominent client in the Beautyindustry. This 6-month assignment may be extended or converted based on performance and budget.

About the Role

You will manage logistics for events and tradeshows, including retro planning, product ordering, event venue research, and RSVP management. You will also support communication with third-party vendors and work with cross-functional teams and global markets.

Responsibilities

• Manage event and tradeshow logistics: retro planning, product ordering, venue research, and RSVP management
• Support communication with third-party vendors such as production agencies, venues, florists, photographers, A/V companies, and entertainment companies
• Liaise with cross-functional teams (digital, marketing, education, and creatives), as well as internal teams and global markets
• Manage schedules and timelines, and meet deadlines consistently
• Develop creative briefs for event invitations and production materials as needed
• Handle trade spending, vendor cost negotiations, purchase order management, and chargeback processing on a regular basis
• Help create global guidelines that drive trade show and event consistency across all markets
• Establish a trade show process for international events and identify gaps in needs

Requirements

• Strong time management and the ability to meet deadlines
• Excellent communication skills for working with vendors, internal teams, and global partners

Details

• Pay: $29/hr to start
• Duration: 6 months, with possible extension or conversion based on performance and budget
• Schedule: Monday-Friday, 9am-5pm