Event Coordinator

Harbourmead; Charlotte (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

Harbourmead in Charlotte, NC is seeking an Event Coordinator to join our on-site team. You’ll help plan and deliver corporate functions, promotional events and brand experiences across North Carolina, working hands-on from concept to completion.

The role requires strong organizational and communication skills, a proactive approach, and willingness to travel across the state, including evenings and weekends. You’ll collaborate with venues, suppliers and staff to ensure seamless events.

Qualifications

• Previous events or coordination experience preferred.
• Experience in events, hospitality, administration or project coordination is helpful.

Responsibilities

• Coordinating event schedules, venues and logistical arrangements
• Communicating with suppliers, venues and event staff
• Organising equipment, materials and transport requirements
• Attending events to oversee setup and daily operations
• Managing guest lists, registrations and event documentation
• Resolving last-minute issues and keeping activities on schedule
• Gathering feedback and preparing post-event reports

Skills

Strong organization

Excellent communication

Problem-solving abilities

Event coordination experience

Ability to manage multiple deadlines

Willingness to travel across North Car

Flexibility to work evenings and,weekn

Job description

Location: Charlotte, NC | Events Across North Carolina

Job Type: Full-Time | On-Site & Event Locations

Schedule: 35–40 hours per week, including occasional evenings and weekends

Travel: Regular travel throughout North Carolina

Experience: Previous events or coordination experience preferred

Bringing Events Together Across North Carolina

We're looking for an organised and enthusiastic Event Coordinator to join our Charlotte-based team.

We work with clients across a range of industries, organising corporate functions, promotional events, community activities and brand experiences throughout North Carolina.

This is a varied, hands-on position for someone who enjoys planning, meeting new people and seeing an event come together from start to finish.

What You'll Be Responsible For

As an Event Coordinator, you'll help manage the planning and delivery of events at different locations across the state.

• Coordinating event schedules, venues and logistical arrangements
• Communicating with suppliers, venues and event staff
• Organising equipment, materials and transport requirements
• Attending events to oversee setup and daily operations
• Managing guest lists, registrations and event documentation
• Resolving last-minute issues and keeping activities on schedule
• Gathering feedback and preparing post-event reports

What We're Looking For

• Strong organisation and time management skills
• Confident communication and problem-solving abilities
• Experience in events, hospitality, administration or project coordination
• Ability to manage multiple deadlines and changing priorities
• Comfortable travelling throughout North Carolina
• Flexibility to work occasional evenings and weekends
• A professional, dependable and proactive approach

What You Can Expect

• A mix of office-based planning and on-site event coordination
• Opportunities to work at different venues across North Carolina
• Training and support from experienced colleagues
• A collaborative team and varied working environment
• Opportunities to develop your event management experience