Event Center Coordinator Intern

Texas Association Of County Officials; Austin (TX); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Employee assistance program

Job summary

Texas Association of Counties is seeking an Event Center Coordinator Intern for on-site support in Austin. The role involves hands-on room setups, signage, catering support, and day-of event operations across 13 spaces, with a focus on service and proactive problem-solving.

This part-time, paid hourly internship offers hands-on experience in event management, AV needs coordination, and inventory control, requiring strong communication and physical stamina.

Qualifications

• Strong communication skills, written and verbal.
• Able to manage time and schedules in a fast-paced environment.
• Proactive problem-solving and customer service orientation.

Responsibilities

• Assist in coordinating and setting up 13 event spaces across TAC building.
• Provide real-time on-site support during meetings and events, troubleshoot issues.
• Support catering setup, service, and cleanup; manage supplies and inventory.

Skills

Communication

Time management

Teamwork

Microsoft Office

Education

High school diploma or equivalent

Pursuing Hospitality/Event Management/related degree

Tools

Word

Excel

PowerPoint

iMIS (preferred)

Job description

We’re hiring an Event Center Coordinator Intern to help make TAC events shine! On-site in Austin. Hands-on room setups, catering support, and day-of event operations. Part-time, paid hourly. Avg 30 hrs/week for 6 months. No benefits offered.Position OverviewThe Texas Association of Counties seeks a highly motivated individual interested in gaining firsthand experience in meeting and event operations. This position supports the TAC Event Center team in ensuring meetings and events run smoothly from setup through breakdown across 13 meeting and event spaces located throughout the TAC building. The intern provides hands-on support with room setups and resets, signage, catering setup and cleanup, meeting room readiness, inventory, supplies, and onsite event support.This is a highly active, service-oriented temporary role requiring strong communication, physical stamina, and a proactive “find a way” mindset.This temporary position is the behind-the-scenes driver of success before, during, and after each meeting/event.Essential Job FunctionsAssist the Event Center team in coordinating, scheduling, room setups, signage, AV needs and ADA accommodations.Provide real-time onsite support during meetings and events, troubleshooting issues and ensure a smooth experience for guests.Use scheduling software to review meeting schedules and prepare for day-to-day meeting room needs like: Set-up’s, reconfigure, and break down up to 13 meeting and event spaces across multiple floors, including arranging tables, chairs, signage, F&B services, AV and materialsSupport the catering process by receiving deliveries, verify items against the order, set up food/beverage service, replenish during the meeting, clean up afterward, organize supplies according to Event Center Standards.Assist in tracking and maintaining supplies inventory for the Event Center kitchen and meeting rooms following department procedures and organizational budget guidelines.Keep all event spaces, meeting rooms, kitchen areas and storage closets clean, organized, stocked, and ready for use. This includes regular cleaning, resetting, and monitoring of all spaces.Support the Event Center team with organizing TAC’s internal staff events that enhance our culture.Perform other duties as assigned.Non-essential Job FunctionsCommunicate and collaborate with Event Team and other departments on required repairs, replacements and event-related service requirements, as necessary.Run event-related errands, including pickup and delivery of supplies and materials (valid Texas driver’s license required).Experience / Education RequirementsHigh school graduate or equivalentPursuing undergraduate degree in Hospitality, Event Management, Project Management or related field or experience.Knowledge, Skills and AbilitiesExcellent communication skills, both written and verbal, and the ability to relate to persons with a variety of cultural, economic and educational backgrounds.High degree of professionalism in representing TAC in significant contacts with elected officials, public employees, and members.Proficient in use of personal computer and Microsoft Office products including Word, Excel, and PowerPoint. Experience with relational databases required, iMIS preferred.Excellent time management.Supervisory DetailSupervision Exercised: No supervisory responsibility.Supervision Received: Supervised by procedures or by supervisor through periodic monitoring of progress and performance.Working ConditionsLocation: TAC Building, Austin, TXTeleworking Agreement Available: NoRequired to work weekends, nights or be on call: NeverTravel Requirement: NoKeyboarding: AlwaysFiling: OccasionallyOperation of a computer mouse with their dominant hand: AlwaysPhysical RequirementsServing food and beverage, setting up tables and chairs, moving equipment.Transporting food & beverage RequiredLifting Required (50 lbs.)Pushing or pulling loads RequiredReaching overhead RequiredKneeling/squatting RequiredClimbing ladders LimitedNOTE: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. This job description is subject to change at any time.Expected hours: No more than 30.0 per weekBenefits:* Employee assistance program