Education Project Coordinator I

Texas Association of Counties; Austin (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Texas Association of Counties is seeking an Events Coordinator to manage registration, AV coordination, presentation creation, and on-site logistics for conferences and education programs. This role requires strong communication, organization, and willingness to travel frequently, including weekends.

Ideal candidates will have a high school diploma or equivalent and up to three years of event planning experience, plus proficiency with MS Office and experience with iMIS or similar CRM systems.

Qualifications

• High school graduate or equivalent required.
• 0-3 years experience in event planning or coordination preferred.
• Must execute extensive travel commitments and have a valid Texas driver’s license and clean driving record.

Responsibilities

• Coordinate pre- and post-conference activities for education programs and events under the Project Manager’s guidance.
• Track attendance and facility use; accommodate ADA requests and coordinate materials delivery.
• Oversee event registration processes, including CRM setup, online/in-person registration, receipts, and cash handling procedures; collaborate with IT and Member Services for access issues.
• Create conference presentations and coordinate AV needs with speakers; ensure compatibility of submitted materials.
• Maintain clear communication with TAC members, staff, and the public about TAC-sponsored programs and events.
• Contribute to special projects and perform other duties as assigned.

Skills

Communication skills

Professionalism

MS Office proficient

AV equipment troubleshooting

Time management

Travel willingness

Education

High school diploma or equivalent

Tools

iMIS

Job description

Drive seamless event experiences from registration to print and digital material production and distribution, along with top-notch facility arrangements, audio visual solutions and cutting-edge online conferencing solutions, all under the expert guidance of a Project Manager. Elevate attendee experience through exceptional customer service. Manage data entry and reporting, ensuring compliance with continuing education requirements. Craft and deliver engaging event presentations. Get ready for exciting opportunities with frequent travel!

Essential Job Functions

• Coordinate with pre and post conference activities for education programs, conferences and other events in compliance with department policies and procedures, under the direction of the assigned Project Manager.
• Track attendance and facility use requirements. Accommodate ADA requests in collaboration with event facility staff. Coordinate production and delivery of event-related materials. Perform event-related errands, including transportation and delivery.
• Responsible for event registration, including CRM setup and webpage creation. Manage event registration processes, online and in person. Handle registration transactions, issue receipts, and ensure compliance with cash handling procedures. Work closely with Member Services and IT Services to troubleshoot any access issues related to member portal accounts.
• Under the direction of the Project Manager, create presentations for conferences and other events, including PowerPoint and other platforms. Coordinate AV needs with the speaker and review submitted presentations to ensure no compatibility issues.
• Maintain prompt and transparent communication to TAC members, staff, and the general public by responding promptly and accurately to all inquires about TAC and TAC-affiliate sponsored educational programs, conferences, and events.
• Contribute to special projects.
• Perform other duties as assigned.

Experience/Education Requirements

• High school graduate or equivalent required.
• Zero -Three years experience in event planning, preferred.
• Execute extensive travel commitments, including weekends. A valid Texas driver’s license and satisfactory driving record are essential

Other Skills and Abilities

• Position requires excellent communication skills, both written and verbal, and the ability to relate to persons with a variety of cultural, economic and educational backgrounds.
• Position requires a high degree of professionalism in representing TAC in significant contacts with elected officials, public employees, and members.
• Must be proficient in use of personal computer and Microsoft Office products including: Word, Excel, and PowerPoint. Experience with relational databases such as iMIS preferred.
• Must be proficient in set-up, use and troubleshooting of all audio visual equipment.
• Excellent time management and record keeping required.

Physical Requirements

1. Standing Required

3. Walking Required

4. Lifting Required (50 lbs)

5. Pushing or pulling loads Required

6. Reaching overhead Required

9. Climbing ladders Not required

NOTE: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions. It does not proscribe or restrict the tasks that may be assigned. This job description is subject to change any time.