Education Project Coordinator I

Texas Association Of County Officials; Austin (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

Texas Association Of County Officials seeks an events coordinator to manage registration, conference support, AV coordination, and presentation preparation under a Project Manager. The role emphasizes excellent customer service and compliant data handling for education programs and conferences.

Extensive travel, including weekends, is required. Proficiency in PowerPoint, Excel, and Word is expected, with strong communication and organizational skills to support TAC and affiliate educational

Qualifications

• High school graduate or equivalent required.
• 0–3 years experience in event planning, preferred.
• Willingness to travel frequently, including weekends.

Responsibilities

• Coordinate pre- and post-conference activities for education programs and events.
• Manage registration processes, both online and in person, including CRM setup and webpage creation.
• Produce event materials and coordinate AV needs with speakers.
• Communicate with TAC members, staff, and the public; support special projects.

Skills

Customer service

Communication

Event coordination

Time management

Education

High school diploma or equivalent

Tools

PowerPoint

Excel

Word

CRM (iMIS)

Job description

Position OverviewDrive seamless event experiences from registration to print and digital material production and distribution, along with top-notch facility arrangements, audio visual solutions and cutting-edge online conferencing solutions, all under the expert guidance of a Project Manager. Elevate attendee experience through exceptional customer service. Manage data entry and reporting, ensuring compliance with continuing education requirements. Craft and deliver engaging event presentations. Get ready for exciting opportunities with frequent travel!Essential Job FunctionsCoordinate with pre and post conference activities for education programs, conferences and other events in compliance with department policies and procedures, under the direction of the assigned Project Manager.Track attendance and facility use requirements. Accommodate ADA requests in collaboration with event facility staff. Coordinate production and delivery of event-related materials. Perform event-related errands, including transportation and delivery.Responsible for event registration, including CRM setup and webpage creation. Manage event registration processes, online and in person. Handle registration transactions, issue receipts, and ensure compliance with cash handling procedures. Work closely with Member Services and IT Services to troubleshoot any access issues related to member portal accounts.Under the direction of the Project Manager, create presentations for conferences and other events, including PowerPoint and other platforms. Coordinate AV needs with the speaker and review submitted presentations to ensure no compatibility issues.Maintain prompt and transparent communication to TAC members, staff, and the general public by responding promptly and accurately to all inquires about TAC and TAC-affiliate sponsored educational programs, conferences, and events.Contribute to special projects.Perform other duties as assigned.Non-essential Job FunctionsExperience/Education RequirementsHigh school graduate or equivalent required.Zero -Three years experience in event planning, preferred.Execute extensive travel commitments, including weekends. A valid Texas driver’s license and satisfactory driving record are essentialOther Skills and AbilitiesPosition requires excellent communication skills, both written and verbal, and the ability to relate to persons with a variety of cultural, economic and educational backgrounds.Position requires a high degree of professionalism in representing TAC in significant contacts with elected officials, public employees, and members.Must be proficient in use of personal computer and Microsoft Office products including: Word, Excel, and PowerPoint. Experience with relational databases such as iMIS preferred.Must be proficient in set-up, use and troubleshooting of all audio visual equipment.Excellent time management and record keeping required.Physical RequirementsPosition requires extensive travel, including weekends.1. Standing Required2. Sitting Required3. Walking Required4. Lifting Required (50 lbs)5. Pushing or pulling loads Required6. Reaching overhead Required7. Kneeling/squatting Required8. Climbing stairs Required9. Climbing ladders Not requiredNOTE: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions. It does not proscribe or restrict the tasks that may be assigned. This job description is subject to change any time.