Event Center Admin Assistant — Part-Time

SJSU Student Union; San Jose (CA); On-site; USD 25,000 - 29,000; Part time

Benefits offered by this job

40 hours of sick pay per year

Job summary

The Student Union, Inc. at San Jose State University is seeking an EC Administrative Student Assistant to provide administrative support for the Provident Credit Union Event Center and other facilities. Responsibilities include reservations, billing prep, and customer service to campus partners and clients.

This part-time role offers hands-on experience in event management, venue operations, and higher education administration, reporting to the Coordinator, Events and Conferences.

Qualifications

• Must be a matriculated SJSU student enrolled at least half-time.
• Maintain a minimum GPA of 2.0 or higher.
• Preferred: Hospitality, Tourism, and Event Management or related field.
• Previous customer service or event coordination experience preferred.

Responsibilities

• Assist with processing facility reservation requests and event scheduling.
• Update reservation information in EMS and other systems.
• Prepare reservation files, event packets, and supporting documentation.
• Monitor reservation workflows and communicate updates to staff.
• Support billing preparation, invoicing, and financial tracking.
• Maintain electronic and paper event files in accordance with standards.
• Serve as first point of contact for visitors and campus partners.
• Provide information regarding facilities and services.
• Assist with event packets, schedules, and on-site operations.

Skills

Attention to detail

Organization

Communication skills

Multitasking

Education

Matriculated SJSU student

GPA 2.0+

Job description

The Student Union, Inc. at San Jose State University is seeking an EC Administrative Student Assistant to provide administrative support for the Provident Credit Union Event Center and other facilities. Responsibilities include reservations, billing prep, and customer service to campus partners and clients.

This part-time role offers hands-on experience in event management, venue operations, and higher education administration, reporting to the Coordinator, Events and Conferences.