Event Planning & Communications Specialist (20 Hrs/Week)

Motus Recruiting and Staffing, Inc.; Portland (OR); Hybrid; USD 48,216 - 61,992; Part time

Job summary

A recruitment and staffing firm in Portland is seeking an Event Planning & Communications Specialist for a part-time position (20 hours/week) to manage event logistics, communications, and project management. Candidates should have 3-5 years of experience in corporate event planning and be proficient in Microsoft Office. This hybrid role offers flexible scheduling and the opportunity to work closely with multiple stakeholders.

Qualifications

• 3 to 5+ years of experience in corporate event planning or communications.
• Strong background in corporate conferences or internal events.
• Highly tech-savvy with proficiency in Microsoft Office.

Responsibilities

• Assist in planning and execution of events.
• Draft and distribute event communications.
• Manage logistics including vendor coordination and hotel arrangements.

Skills

Event planning

Project management

Communication skills

Microsoft Office proficiency

Organizational skills

Job description

Event Planning & Communications Specialist (20 Hrs/Week) – HYBRID

Contract Duration: 6 months • Pay: $35.00 - $45.00 / hour DOE

Location: Portland, OR (HYBRID for in-office collaboration, onsite support, and event execution)

Schedule: 3 days/week (Mon/Wed/Thu); Part-time (20 hours/week), with the expectation of increased hours closer to event execution. Flexible scheduling is available, but consistent core hours for meetings and coordination are required.

Responsibilities

• Event Planning & Project Management: Experience with registration systems and hotel/travel coordination is a strong plus. Assist in planning and execution of the annual company signature event. Develop and monitor project workback schedules, timelines, deliverables, and milestone tracking. Oversee logistics including hotel blocks, travel arrangements, vendor coordination, and onsite management. Support registration platforms, inbox monitoring, and attendee needs troubleshooting. Package and route presentation materials (e.g., PowerPoint decks) for review and approvals.
• Communications Support: Draft and distribute event communications, including invitations, updates, and attendee instructions. Support internal employee communications such as Teams posts and company-wide emails. Package digital content for design and distribution.

Requirements

• 3 to 5+ years of experience in corporate event planning, communications, or related fields.
• Strong background in corporate conferences, internal events, or agency-side planning.
• Highly tech-savvy with proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Exceptional organization, attention to detail, and ability to manage logistics end-to-end.
• Strong written and verbal communication skills; able to draft and edit professional internal communications.
• Resourceful, adaptable, and able to work independently without heavy oversight.
• Comfortable collaborating with multiple stakeholders, including executives.

Additional Details

Location: Portland, Oregon Metropolitan Area

Seniority level: Not Applicable

Employment type: Part-time

Job function: Administrative, Strategy/Planning, and Customer Service

Industries: Events Services and Administrative and Support Services

About Motus Recruiting and Staffing, Inc.: (company overview omitted to maintain focus on the role)