Event & Admin Coordinator: Logistics & Client Relations

Jobtailor; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Carter Center in Atlanta seeks an experienced events coordinator to provide logistical support for meetings, conferences, receptions, and related functions. You will work closely with clients to ensure expectations are met and handle room setup, AV setup, and vendor coordination.

The role requires physical ability to lift 75+ pounds, a valid Georgia driver’s license, and availability for evenings or weekends as needed.

Qualifications

• Bachelor's degree or combination of education and five years of administrative support or event coordination experience.
• Proficiency with Microsoft Office and collaboration tools such as OneDrive, Zoom, and Teams.
• Valid Georgia Driver’s License and an insurable driving record.
• Ability to lift 75+ pounds.
• Excellent interpersonal and customer service skills.
• Willing to work varying hours, including evenings and weekends, as required.

Responsibilities

• Provide logistical support to clients planning meetings, conferences, receptions, dinners, weddings, and other events.
• Work closely with clients to ensure event expectations are met.
• Perform room setup and breakdown; set up tables, chairs, and audiovisual equipment.
• Move, lift, and haul furniture, boxes, tables, chairs, staging materials, and event-related items.
• Coordinate with exclusive vendors to adjust room setups.
• Receive and screen incoming correspondence and telephone calls; forward to supervisor with background information.
• Submit invoices, reimbursements, and expenses to Unit4 and track processing.
• Assist in preparing event and vendor contracts.

Skills

Event Planning

Vendor Coordination

Customer Service Skills

Administrative Support Experience

Interpersonal Skills

Education

Bachelor's Degree

Tools

Microsoft PowerPoint

Microsoft Outlook

Microsoft Excel

OneDrive

Zoom

Teams

Job description

The Carter Center in Atlanta seeks an experienced events coordinator to provide logistical support for meetings, conferences, receptions, and related functions. You will work closely with clients to ensure expectations are met and handle room setup, AV setup, and vendor coordination.

The role requires physical ability to lift 75+ pounds, a valid Georgia driver’s license, and availability for evenings or weekends as needed.