Event Accounting & Planning Coordinator

State of South Carolina; South Carolina; On-site; USD 40,000 - 60,000; Full time

Job summary

The State of South Carolina is seeking an Event Accounting Assistant/Coordinator to provide administrative, financial, and operational support for Conference Services and to coordinate accounting and recordkeeping for a range of conferences, meetings, and special events across the college.

The role emphasizes accurate financial reporting, efficient event operations, and exceptional client service while liaising with clients, vendors, and college personnel.

Qualifications

• Associate degree or equivalent combination of education and work experience.
• Proficiency with Microsoft Office applications including Excel, Word, and Outlook.
• Experience in accounting, bookkeeping, or financial recordkeeping.

Responsibilities

• Maintain financial records and documentation for Conference Services, including accounts receivable activities, payment processing, deposits, and record retention.
• Record financial transactions, prepare journal entries, post transactions to accounts, and ensure accuracy of accounting records.
• Reconcile financial records and assist with monthly accounts receivable, accounts payable, financial statements, and revenue reporting.
• Verify invoices and coordinate with internal departments to support timely and accurate payment processing.
• Audit financial records and assist with preparation of reports in accordance with college policies and reporting requirements.
• Assist with planning and coordination of conferences, meetings, special events, and other Conference Services activities.
• Coordinate inventory of event and catering supplies and assist with ordering linens and other event materials.
• Communicate with clients, vendors, faculty, staff, and other stakeholders to support successful event execution and provide exceptional customer service.
• Support day-to-day Conference Services operations and assist with special projects and other duties as assigned.

Education

Associate degree in accounting, business administration, hospitality management, or a related field

Tools

Delphi event software

Job description

The State of South Carolina is seeking an Event Accounting Assistant/Coordinator to provide administrative, financial, and operational support for Conference Services and to coordinate accounting and recordkeeping for a range of conferences, meetings, and special events across the college.

The role emphasizes accurate financial reporting, efficient event operations, and exceptional client service while liaising with clients, vendors, and college personnel.